Administrative Assistant (Accounting)
Haynes and Boone, LLP
•Onsite
About The Position
The Administrative Assistant (Accounting) supports the firm’s Chief Financial Officer and Finance and Accounting team in performing administrative functions and tasks related to the department. This position functions with a high degree of independent judgment and discretion and requires a thorough knowledge of organizational skills and great attention to detail.
Requirements
- At least one year of general office experience or training, or an equivalent combination of education and experience.
- Proficient with Microsoft Office applications.
- Good attention to detail, time management, and organizational skills.
- Ability to effectively multi-task and prioritize work to meet deadlines.
- High school diploma or equivalent.
Nice To Haves
- Experience working within a law firm or professional services environment preferred.
- A broad range of technical abilities, with a demonstrated aptitude and willingness to learn new software/applications is preferred for this position.
- Some college education preferred.
Responsibilities
- Maintain the Finance & Accounting department’s firm Portal site and update as needed
- Coordinate department meetings and events
- Support the CFO and department directors and managers with administrative tasks such as expense reports or meeting scheduling
- Handle confidential and non-routine information
- Work independently and within a team on special, nonrecurring, and ongoing projects
- Coordinate paper invoice distribution for clients who require it
- Gather or create cost backup details for clients who require it to be attached to their invoices
- Provide support for documentation requests as needed from other departments such as the Office of General Counsel or the Records Department
- Maintain the Client Accruals Request tracking
- Assist with routine requests for client information or new matter intake processing
- Respond to client W9 tax form / new vendor/ ACH form requests
- Receive vendor 1099 tax forms and organize files for tax return preparation/research
- Provide verbal confirmation of payment details when required
- Provide backup support for Cash Desk including remote bank deposits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
