Accounting and Administrative Assistant
About The Position
Eau Claire Golf & Country Club is excited to announce the exceptional career opportunity of Accounting & Administrative Assistant. This is a part-time position for a highly organized, detail-oriented professional who thrives in a private club hospitality environment. This position assists the General Manager, Clubhouse Manager, Accounting, and Leadership Team with member billing, accounts receivable, and general administrative support functions. Responsibilities include monthly member billing, account reconciliation, membership administration, reporting, and executive-level administrative support. This position must be able to produce accurate and timely work product while maintaining strict confidentiality and professionalism.
Requirements
- 2–3 years accounting, billing, or administrative experience preferred
- Highly detail-oriented with strong organizational skills
- High school diploma or equivalent required
- Proficiency in Microsoft Office and Excel
- Strong written and verbal communication skills
- Ability to manage multiple tasks and meet deadlines
- Ability to work independently with minimal supervision
- Regular and reliable attendance required based on the established part-time schedule. Additional hours may occasionally be required to meet operational deadlines.
Nice To Haves
- Hospitality or private club experience preferred
- Experience with accounting systems or club management software preferred
- Associate’s or bachelor’s degree preferred
Responsibilities
- Prepare, review, and process monthly member statements
- Ensure accurate and timely posting of charges and credits
- Manage accounts receivable aging and assist with collections
- Process member payments (ACH, credit card, checks)
- Reconcile member accounts and resolve discrepancies
- Assist with month-end closing procedures
- Maintain organized billing documentation
- Prepare aging and billing reports
- Coordinate with department managers
- Support audits and financial reviews
- Maintain organized membership records
- Set up and manage new member accounts
- Assist members with billing inquiries
- Process initiation fees and recurring payments
- Work with management on delinquent accounts
- Maintain confidentiality of member financial information
- Provide administrative and secretarial support to the General Manager
- Assist with scheduling and correspondence
- Prepare meeting materials and take minutes
- Organize leadership documentation
- Support special projects and club initiatives
- Serve as an administrative point of contact for member inquiries
- Support day-to-day administrative office operations
- Maintain office systems and supplies
- Distribute mail and correspondence
- Assist with administrative coordination for club events as needed
- Perform miscellaneous office duties including supply ordering and document management
- Provide cross-departmental support as operational needs arise
- Perform other duties as assigned by management
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
