Accounting Administrator

Naviga • Tampa, FL

5d • Hybrid

About The Position

The Accounting Administrator will own day-to-day financial operations for a growing commercial HVAC service business serving Central Florida. Working closely with company leadership, the role manages core accounting activities, supports payroll and employee administration, and helps improve the processes and systems that support business operations. The position is expected to begin remotely while the company establishes a new facility in the Tampa Bay Area, likely in Brandon/Valrico, and then transition to a hybrid arrangement.

This is a full-time, permanent role with a standard Monday-through-Friday business schedule. It offers direct visibility and functional autonomy, with the opportunity to work with executive ownership and operational staff in a lean, collaborative environment. The role balances accounting responsibilities with payroll, employee administration, fleet coordination, and practical administrative support. The company describes comprehensive health coverage, retirement benefits, unlimited PTO, and long-term career growth potential.

Requirements

• At least 5 years of relevant accounting or bookkeeping experience, with the ability to independently manage core accounting responsibilities.
• Strong foundation in accounts payable, reconciliations, general ledger maintenance, and month-end close.
• Organized, detail-oriented, and able to take ownership of tasks from start to finish.
• Technologically comfortable and willing to learn new systems.
• Able to investigate discrepancies, solve problems independently, and identify opportunities to improve efficiency.
• Strong communication skills and comfort working with office-based colleagues and field employees.
• Adaptable and willing to balance accounting with payroll, employee administration, fleet coordination, and other business needs.
• Sound judgment and discretion when handling sensitive financial and employee information.

Nice To Haves

• Experience with Sage Intacct, ServiceTitan, or similar platforms.
• Associate degree or coursework in Accounting, Finance, or Business Administration; equivalent hands-on experience and professional bookkeeping certifications are also accepted.
• Industry experience.

Responsibilities

• Own day-to-day bookkeeping and accounting activities, including accounts payable, vendor payments, expense coding, and bank and credit-card reconciliations.
• Maintain accurate financial records and oversee the flow of operational and job-related information between ServiceTitan and Sage Intacct, investigating discrepancies and resolving issues.
• Support monthly financial close, year-end bookkeeping, and financial reporting for company leadership.
• Coordinate payroll processing and verify the accuracy of employee pay and related records.
• Assist with employee onboarding and offboarding, background-check coordination, personnel documentation, and confidential employee records.
• Help coordinate company vehicle maintenance, repairs, registrations, insurance documentation, and related expenses.
• Partner with leadership and operational team members to streamline workflows, improve reporting, and reduce unnecessary manual processes.
• Provide practical administrative support as needed in a lean, collaborative business environment.

Benefits

• Comprehensive health coverage.
• Retirement benefits.
• Unlimited PTO.
• Strong long-term career growth potential.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed