Accounting Administrator

Fikes Products•Federal Way, WA

1d•$66,000 - $72,000•Onsite

About The Position

Fikes is hiring an experienced, detail-driven Accounting Administrator to support its financial operations at the Federal Way, Washington office. This full-time, on-site role manages customer billing and payments, vendor invoices and payments, financial records, reconciliations, and routine accounting support. The position works closely with the Assistant Controller, Controller, department managers, and operational teams, and contributes to accurate financial reporting and efficient accounting processes. The successful candidate is organized, dependable, accurate, and able to manage competing priorities and deadlines. They take ownership of assigned work, communicate professionally with customers, vendors, and coworkers, handle confidential financial information responsibly, and look for ways to improve accounting accuracy and efficiency. Applicants must be able to pass a drug screening and criminal background check. The position offers $32.00–$35.00 per hour, depending on relevant experience and qualifications, equivalent to approximately $66,500–$72,800 annually. Fikes describes itself as an established, growing company with a collaborative and supportive team environment.

Requirements

Minimum 3 years of progressive accounting or bookkeeping experience.
At least 1–2 years of hands-on accounts receivable and/or accounts payable experience.
Demonstrated experience reconciling accounts, processing payments, and researching financial discrepancies.
Working knowledge of generally accepted accounting principles (GAAP) and fundamental accounting practices.
Experience using accounting software such as QuickBooks, NetSuite, SAP, or comparable platforms.
Strong Microsoft Excel skills, including formulas, sorting, filtering, and financial data management.
Proficiency with Microsoft Outlook, Word, and other Microsoft 365 applications.
Ability to interpret accounting reports, identify discrepancies, and maintain accurate financial records.
Familiarity with general ledger coding, journal entries, and account reconciliation procedures.
Strong numerical accuracy, analytical skills, and attention to detail.
Excellent written and verbal communication skills.
Ability to work independently while collaborating with accounting and operations teams.
Strong time management and organization skills, with the ability to meet deadlines and balance competing priorities.
Professional judgment when handling confidential or sensitive financial information.
Reliable attendance, consistent punctuality, and accountability.
Ability to work full-time on-site at the Federal Way office.
Ability to pass a drug screening and criminal background check.

Nice To Haves

Experience in a corporate accounting department, controller office, or public office environment.

Responsibilities

Prepare, review, and send accurate customer invoices, ensuring billing information, pricing, and service details are correct.
Process and apply incoming customer payments, including electronic payments, checks, and other payment methods.
Monitor accounts receivable balances and aging reports, identify overdue accounts, and coordinate timely follow-up and collection efforts.
Research payment discrepancies, unapplied cash, billing errors, and customer account adjustments; communicate with customers about invoices, balances, payment status, and billing questions.
Set up and maintain customer accounts, billing information, and payment records, and work with sales, customer service, and operations teams to resolve billing discrepancies.
Support account reconciliations and identify opportunities to improve billing accuracy and payment processing.
Receive, review, verify, code, and process vendor invoices; assign invoices to appropriate general ledger accounts and route them through established approvals.
Monitor vendor payment due dates and assist with weekly payment processing, including check runs, ACH payments, and other approved methods.
Review vendor statements and reconcile discrepancies between invoices, payments, and account balances.
Maintain vendor payment records, W-9 forms, and supporting 1099 documentation.
Process and reconcile company credit card transactions, verifying receipts, expenses, and coding.
Research duplicate invoices, incorrect charges, missing documentation, and payment discrepancies; communicate with vendors about payment status and account questions.
Support purchasing and operational teams with invoice verification and financial documentation.
Assist with month-end close activities, account reconciliations, and financial reporting preparation.
Review transactions and supporting documentation for accuracy, completeness, and consistency; support general ledger maintenance through coding, research, and documentation.
Maintain organized, audit-ready financial records and supporting documentation.
Assist with expense reporting, petty cash tracking, financial schedules, spreadsheets, reports, and other routine accounting activities.
Identify discrepancies, investigate potential causes, and communicate findings to accounting leadership.
Follow accounting procedures, internal controls, and approval requirements, and support process improvements that increase accuracy, consistency, and efficiency.
Respond to internal accounting questions and help resolve invoice, payment, and documentation issues.
Manage multiple deadlines, organize confidential financial information in electronic and physical files, and communicate about outstanding items, challenges, and completed work.
Assist with accounting-related special projects and general administrative responsibilities as needed.