Accounting Administrator-Accounts Payable-Coppell,TX

MEI Rigging & Crating LLC•Coppell, TX

19d

About The Position

The Regional Office Accounting Administrator supports general office operations and helps ensure the regional office works efficiently. The position supports accounting administration and operational functions under the direction of the Regional Office Administration Supervisor or Operations Manager. The role works with Regional Operations Management and Corporate Accounts Payable to process vendor invoices, support vendor setup and credit approval, reconcile company and employee credit card transactions, enter item receipts into accounting systems, and follow up with vendors about discrepancies. It supports purchasing by preparing requisitions and purchase orders, obtaining and evaluating vendor quotes, verifying purchase order and invoice documentation, tracking open purchase orders, and following purchasing policies and procedures. The position also supports accounts receivable as needed, including maintaining customer records, processing and delivering invoices, assisting with month-end close, reviewing aging and initiating collections, handling cash receipts and card payments, and gathering new customer information. General office duties include ordering supplies, assisting with incoming calls, and copying, scanning, and filing records. Other tasks may be assigned. The work is performed in a standard office environment, including work at a computer terminal. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., for 40 hours per week, with overtime as needed.

Requirements

High school diploma or GED.
At least two years of recent successful office accounting experience in accounts receivable, accounts payable, or bookkeeping.
Working knowledge of Microsoft Office, including Word, Outlook, and PowerPoint.
Excellent communication skills and a customer-service-oriented approach.
Ability to maintain a high level of accuracy when preparing and entering information.
Strong computer skills, including Excel and data entry skills.
Ability to safeguard confidential vendor and customer information.
Strong organizational, prioritization, detail-orientation, and multitasking skills.
Excellent written, oral, and interpersonal communication skills with internal and external stakeholders.
Demonstrated ability to work effectively under deadlines and timeframes with a customer-service demeanor.
Ability to work in a high-functioning team environment.
Demonstrate honesty, integrity, and professionalism; communicate openly and strive for strong performance.

Nice To Haves

At least two years of recent experience with accounting software such as D365 is preferred.

Responsibilities

Process vendor invoices promptly and submit them to Corporate Accounts Payable for payment.
Obtain information required for new vendor setup and credit approval, including information related to insurance and 1099-MISC requirements.
Reconcile and retain company and employee credit card transactions and supporting documentation according to processes.
Enter receipts of purchased materials and services into accounting systems.
Communicate with vendors and follow up on discrepancies.
Create purchase requisitions for job-related materials and services at the request of Regional Office Management.
Code vendor purchase orders with the appropriate general ledger account and location, and note adjustments as needed.
Obtain vendor quotes, qualify and select vendors, create purchase orders, and confirm orders after delivery, including verifying minimum vendor qualifications such as certificates of insurance.
Match invoices to the receipt register and verify that packing slips and purchase orders match.
Track and resolve open purchase orders and comply with purchasing policies, processes, and procedures.
Maintain accounts receivable customer files and records.
Process and deliver customer invoices and retain customer job files and invoices according to process.
Assist with month-end closing responsibilities and meet deadlines.
Review accounts receivable aging for compliance and initiate collection efforts.
Handle cash receipts according to policy, including processing accounts receivable credit cards through merchant processing.
Collect new customer information, including credit applications and W-9s, and submit it to Corporate Accounts Receivable for credit terms determination and entry.
Assist with ordering office, janitorial, and kitchen supplies using company purchasing processes.
Assist with receiving and transferring incoming calls.
Perform clerical duties, including copying, scanning, and filing vendor and customer records.
Perform other tasks as assigned.