Accounting & Administrative Coordinator

Nexus Integrity Management•Pasadena, TX

4d•Onsite

About The Position

Nexus Integrity Management is seeking a highly organized and detail-oriented Accounting Administrative Coordinator to support daily accounting functions and general office operations. This role is responsible for ensuring the smooth day-to-day administrative workflow of the office while providing essential support for accounts payable, accounts receivable, invoicing, customer service, and general administrative tasks. The ideal candidate is dependable, professional, customer-focused, and comfortable balancing accounting responsibilities with office management and administrative support in a fast-paced environment.

Requirements

2+ years of administrative, accounting support, bookkeeping, or office coordination experience preferred
Experience with QuickBooks required
Strong understanding of accounts payable, accounts receivable, invoicing, and general office procedures
Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word
Strong organizational skills with exceptional attention to detail
Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines
Professional communication skills, both written and verbal
Strong customer service mindset and problem-solving abilities
Ability to maintain confidentiality and handle sensitive information with discretion
Self-motivated, dependable, and adaptable in a dynamic work environment

Responsibilities

Prepare and process customer invoices accurately and in a timely manner
Manage accounts receivable, including payment tracking, follow-up on outstanding balances, and customer payment communications
Process accounts payable, including entering vendor invoices, verifying accuracy, and coordinating payment processing
Maintain accurate accounting records and supporting documentation
Assist with QuickBooks data entry, account reconciliation support, and general bookkeeping functions
Coordinate with internal leadership and external accounting partners as needed
Organize and maintain financial files and documentation
Answer incoming phone calls professionally and direct inquiries appropriately
Provide excellent customer service to clients, vendors, and internal team members
Manage incoming and outgoing mail, shipping, and package distribution
Perform data entry and maintain organized electronic and physical filing systems
Order and maintain office supplies and support general office organization
Assist with document preparation, scanning, filing, and record retention
Support administrative projects and reporting as assigned
Serve as a general administrative resource for office and operational support needs
Handle miscellaneous administrative tasks and special projects as needed