Accounting Administrative Assistant

Cosmo Appliances • Chino, CA

3d • Onsite

About The Position

At Cosmo Appliances, we’re redefining the modern luxury kitchen. As a fast-growing brand, we’re known for seamlessly integrating performance, technology, and design to transform the kitchen beyond traditional form and function.

Position Summary:

We are seeking a dependable, detail-oriented Accounting & Administrative Assistant to support both our finance and office operations. This role combines routine accounting tasks, primarily in accounts payable and receivable, with general administrative duties. It's ideal for someone who is organized, tech-savvy, and enjoys multitasking in a fast-paced office environment.

Requirements

• Minimum 1 year of experience in an accounting support or administrative role
• Proficiency in QuickBooks and strong working knowledge of Microsoft Excel
• Strong organizational and analytical skills with high attention to detail
• Comfortable learning new software and systems quickly
• Professional, reliable, and able to handle confidential information discreetly
• Self-starter with a team-first mentality and a commitment to continuous improvement

Nice To Haves

• Accounts receivable/payable experience preferred
• Prior auditing or retail account reconciliation experience is a plus

Responsibilities

• Provide administrative support such as document filing, data entry, and correspondence
• Maintain organized digital and physical filing systems for financial and administrative records
• Coordinate incoming and outgoing mail, including vendor documents, checks, and claims correspondence
• Support day-to-day accounts receivable/payable functions using QuickBooks
• Generate invoices, issue credit memos, and audit payment and transaction reports
• Reconcile bank and credit card statements to ensure financial accuracy
• Issue checks and post payments online
• Manage chargeback reconciliations and disputes with major retailer accounts
• Maintain and organize large spreadsheets for financial tracking and reporting
• Receive, verify, and post customer payments
• Generate and review weekly aging reports for A/R follow-ups
• File and track shipping carrier claims for lost or damaged packages
• Assist with special projects and other office support tasks as needed

Benefits

• 401(k)
• Employee discount
• Health insurance
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed