Accounts Payable Specialist

Commonwealth of Massachusetts • Boston, MA

6d • Onsite

About The Position

The Lemuel Shattuck Hospital, operated by the Massachusetts Department of Public Health (DPH), is seeking an experienced Accountant II. Join our team at Lemuel Shattuck Hospital as an Accountant II, Accounts Payable Specialist. In this pivotal role, you will examine and analyze accounts payable and encumbrance data, prepare accurate payment statements, and provide valuable financial insights. You will maintain meticulous accounts payable and purchasing records while assisting with interpreting accounting records and preparing informative reports. Your expertise will ensure the smooth and efficient financial operations of our hospital, making a meaningful impact on our healthcare community.

Requirements

• Communicate clear, precise written and oral instructions.
• Understand accounting principles, terminology, and general report writing.
• Analyze accounting data, draw conclusions, and make recommendations.
• Read and interpret financial reports, accounts, and ledgers.
• Apply and explain relevant laws, regulations, and policies.
• Perform mathematical calculations to solve accounting problems.
• Follow oral and written instructions; gather and examine records and documents.
• Maintain accurate records and prepare general and financial reports.
• Express ideas concisely in writing and communicate effectively orally.
• Exercise sound judgment and discretion with confidential information.
• Build harmonious working relationships, work independently, and thrive in a team setting.
• Two years of full-time or equivalent part-time, general accounting or budgeting experience, or any equivalent combination of the required experience and the substitutions below.
• A current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to assignment may be required.

Nice To Haves

• Familiarity with state contract system.
• Understanding of state forms and procedures.
• Proficiency in proper telephone etiquette.
• Experience with MMARS computer system.

Responsibilities

• Interpret state, hospital, and federal regulations to ensure compliance in financial operations.
• Collaborate with vendors and hospital staff to resolve discrepancies and provide financial guidance.
• Reconcile accounts payable documents, invoices, and statements to maintain accuracy.
• Review financial records to ensure budgetary control and inform management of potential shortfalls.
• Provide technical assistance to ensure compliance with agency regulations.
• Monitor accuracy of invoices and prepare payments for goods and services.
• Enter and schedule payments, troubleshoot issues with vendors, and file payment documents.
• Prepare monthly spend-down reports, canteen checks, and daily cash receipts entries.
• Compile and record patient funds, SSI, SS, VA, and pension checks.
• Maintain systematic files, revenue ledger, and complete journal entries.
• Process receipts and deposits, and provide information to social workers for patient accounts.
• Assist with issuing meal and transportation tickets, and provide coverage for the Cashier's Office.
• Attend staff meetings and training sessions, and respond to inquiries related to accounting matters.

Benefits

• Comprehensive Benefits
• Outstanding suite of employee benefits that add to the overall value of your compensation package.
• Work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree