Accountant - Accounts Payable

B&B Concrete•Sappington, MO

About The Position

Responsible for the full accounts payable cycle for a concrete subcontractor, from receiving and reviewing invoices through payment processing, vendor reconciliation, and month-end reporting. The position ensures expenses are accurate, properly approved, assigned to the correct company and job, and paid according to established terms and company procedures. It works closely with project managers, field personnel, purchasing, vendors, and the accounting team to resolve discrepancies and maintain accurate job costs.

Requirements

Experience managing full-cycle accounts payable.
Understanding of job costing, cost codes, purchase orders, equipment rentals, retainage, and lien waivers.
Proficiency in Microsoft Excel, Outlook, and electronic document management.
Strong attention to detail, organization, follow-through, and professional communication.
Ability to manage high invoice volume, competing deadlines, and multiple projects.
Ability to maintain confidentiality and follow company approval controls.

Nice To Haves

Construction accounting experience.
ComputerEase experience.

Responsibilities

Receive and organize invoices, credit memos, statements, and supporting documents from email, vendor portals, and company personnel.
Review invoices for accuracy, duplicate billing, correct company name, pricing, quantities, taxes, payment terms, and supporting documentation.
Match invoices to purchase orders, delivery tickets, rental agreements, and other records, as applicable, and obtain required approvals for materials or services invoiced.
Assign the correct general ledger account, job number, cost code, department, and equipment number; enter invoices and credits into ComputerEase accurately and within established deadlines.
Track missing approvals, disputed charges, and incomplete documentation through resolution.
Process invoices for concrete, reinforcing steel, forming materials, equipment rentals, fuel, trucking, pumping, tools, supplies, and subcontracted services.
Work with project managers to resolve job coding, purchase order, pricing, and scope discrepancies; coordinate corrections for costs charged to the wrong company, project, department, or equipment unit.
Support project managers with tracking subcontractor progress billings, retainage, approved changes, and required payment documentation, as applicable.
Obtain required vendor information, including W-9 forms and insurance documentation, as applicable.
Reconcile vendor statements to accounting records and investigate missing invoices, unapplied payments, credits, and past-due balances; complete weekly and monthly vendor reconciliations by established deadlines.
Respond to vendor inquiries about payment status and follow-up dates, provide payment dates and check or payment reference numbers when available, document outstanding issues, and escalate unresolved items to the Controller.
Review accounts payable aging and prepare proposed payment runs based on due dates, approved terms, available discounts, and Controller direction.
Verify approvals, credits, payment holds, and required lien waivers before scheduling payments; prepare checks, ACH batches, and other authorized payment files for review and release.
Maintain separation between payment preparation, approval, and release; follow verification procedures for new vendors and changes to banking or payment instructions.
Distribute remittance information and maintain complete payment records; research outstanding checks, returned payments, and payment discrepancies and coordinate corrective action with the Controller.
Obtain and track supplier and subcontractor lien waivers; coordinate with the Project Accountant on joint checks, supplier notices, and project-specific payment requirements.
Monitor required subcontractor documentation and report missing or expired items; assist with applicable sales and use tax review, exemption documentation, and year-end 1099 preparation.
Maintain organized records that support audits, insurance reviews, and project closeout.
Review open invoices, vendor credits, outstanding checks, and aged balances at month-end; identify received materials or services that have not been invoiced and provide supporting information for accruals.
Complete assigned reconciliations and reports within the accounting close schedule; support project closeout by confirming final invoices, credits, retainage, and vendor balances.
Recommend practical improvements to accounts payable procedures and documentation.
Meet performance expectations for accurate and timely invoice entry and job coding, current vendor reconciliations, prompt responses to inquiries, complete approval and payment documentation, timely escalation, and compliance with accounting procedures and month-end deadlines.