Account Receivables Supervisor
About The Position
The AR/Collections Supervisor leads the accounts receivable and collections function for our dynamic environmental services company. This role ensures timely invoicing, efficient cash application, effective collections, and strong cash flow management in a high-volume, service-based environment with complex billing (e.g., project-based, recurring, regulatory, and variable-rate contracts). The ideal candidate drives process improvements, manages a small team, reduces Days Sales Outstanding (DSO), and maintains positive customer relationships while upholding compliance with environmental industry regulations and financial controls.
Requirements
- 5+ years of progressive AR/collections experience, with at least 5 years in a supervisory role.
- Experience in service-based or environmental/waste management industries is strongly preferred (project billing, government/municipal contracts, or recurring revenue models).
- Proven track record of reducing DSO and improving collection rates.
- Proficiency with ERP systems (e.g., NetSuite, SAP, QuickBooks Enterprise, or similar) and advanced Excel skills.
- Strong knowledge of credit, collections best practices, and financial controls.
- Excellent leadership and team development abilities.
- Strong analytical, problem-solving, and negotiation skills.
- Outstanding communication (verbal and written) for customer and internal interactions.
- High attention to detail with the ability to manage multiple priorities in a fast-paced environment.
- Customer-focused mindset with a firm approach to collections.
Nice To Haves
- Familiarity with environmental services billing nuances (e.g., regulatory fees, hazardous waste documentation) is a plus.
Responsibilities
- Supervise, mentor, and develop a team of AR specialists, billing clerks, and collectors. Conduct performance reviews, training, and workload distribution.
- Ensure accurate and timely generation of customer invoices, including project-based, subscription, and ad-hoc billing. Review complex invoices for environmental services, adjustments, and credits.
- Oversee proactive collections processes, including aging report analysis, customer follow-ups (calls, emails, portals), payment plans, and escalations. Maintain DSO targets and minimize bad debt/write-offs.
- Supervise daily cash application, bank reconciliations, and resolution of discrepancies. Ensure accurate posting of payments, credits, and adjustments.
- Evaluate customer creditworthiness (new and existing), set credit limits, and recommend holds or terms adjustments. Work closely with sales and operations on high-risk accounts.
- Prepare and present AR metrics (aging, DSO, collection effectiveness, bad debt reserves) to senior management. Identify trends and implement corrective actions.
- Drive automation and efficiency in AR workflows (e.g., ERP enhancements, electronic invoicing, customer portals). Develop and update policies/procedures for collections and credit.
- Handle escalated disputes professionally, maintaining strong relationships with clients in the environmental sector while protecting company interests.
- Ensure adherence to GAAP, SOX/internal controls, environmental billing regulations, and company policies. Support audits and financial close processes.
- Partner with Sales, Operations, Project Management, and Legal teams on contracts, change orders, liens (where applicable), and dispute resolution.
Benefits
- health
- dental
- vision
- 401(k) with match
- paid time off
- performance bonus
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
