Account Clerk (Elementary)

Jefferson Parish Schools•Gretna, LA

23h

About The Position

The Account Clerk performs clerical tasks in an elementary school office and maintains accurate school account records. The role involves assisting staff and the public, managing communications, preparing forms and reports, and handling cash receipts, deposits, payments, purchasing documentation, and account reconciliations. The clerk also maintains student and organizational account records, inventory and petty cash, and files related to vandalism, theft, insurance, and accident or incident claims. The position works in a climate-controlled office setting for 7½ hours per workday, including a half-hour lunch and two 15-minute breaks. Workdays may be adjusted for a Board-approved summer schedule or emergencies. The clerk provides their own transportation for work-related responsibilities and performs other duties assigned by the principal.

Requirements

High school diploma or equivalent.
Passing score on the account clerk test.
Ability to establish and maintain accurate records.
One year of clerical experience in bookkeeping or accounting and/or an accounting certificate.
Good verbal and written communication skills, including standard English communication and the ability to accurately exchange information using telecommunication systems.
Ability to communicate successfully and pleasantly with the public.
Ability to understand and interpret written and verbal instructions, work independently with minimal supervision, and learn and use computer software programs.
Ability to work compatibly in group settings, respond positively to supervision, and accept suggestions for improvement.
Ability to perform the essential functions of a general clerk.
Ability to operate office equipment; sitting is required for most of the workday, with occasional standing, walking, reaching, bending, and lifting up to 10 pounds.

Nice To Haves

Experience in general office work or public relations work.
College credit in accounting.
Passing score on a typing test of at least 30 words per minute with no more than three errors.

Responsibilities

Perform clerical tasks in the school office and maintain accurate school account records.
Meet the public independently; answer telephone and intercom/P.A. calls.
Type and reproduce forms and other information as needed.
Administer minor first aid as required.
Prepare information for support personnel regarding students as needed.
Assist staff, answer routine questions and correspondence, and help prepare reports.
Maintain accurate, neat records.
Record cash receipts and deposits; process check payments and act as a counter signee of checks.
Submit receipts and payable vouchers to the accounting office.
Balance school accounts using bimonthly transaction computer printouts and reconcile monthly bank statements.
Prepare and type requisitions; monitor student and parent-organization accounts.
Prepare purchase orders with the principal’s approval.
Receive and verify merchandise shipments; verify invoices and submit them to the principal for approval and payment.
Maintain property-control inventory and the petty cash fund.
Prepare forms and checks for admission fees and bus transportation payments for game officials, policemen, field trips, and other events.
Prepare reports for charity drives and related activities.
Maintain files concerning vandalism and theft, student insurance, and accident/incident report claims.
Provide own transportation for work-related responsibilities and perform other duties assigned by the principal.