Account Clerk

Solano Community College•Fairfield, CA

About The Position

Account Clerks are entry-level accounting employees typically assigned to cashiering and student accounts, while also supporting accounts payable, accounts receivable, and reconciliations. They may provide guidance to student assistants and temporary personnel. The role performs accounting and recordkeeping tasks, supports financial transactions, and communicates with District employees, students, vendors, and others to resolve account and processing issues. A typical promotional opportunity is to Accounting Technician.

Requirements

Qualifying education, experience, and training may be combined to meet the required knowledge and abilities.
One typical qualification is high school graduation supplemented by college courses in financial and managerial accounting, plus one year of financial and statistical recordkeeping experience that includes operating ERP systems.
Another typical qualification is an associate degree from an accredited institution and 12 semester units in accounting.
Alternatively, an equivalent combination of education or work experience may meet the professional requirements.
Knowledge of fund accounting, generally accepted accounting principles, and financial and statistical recordkeeping techniques.
Knowledge of modern office practices and procedures.
Ability to operate mainframe terminals and microcomputers, including word-processing, database-management, and spreadsheet software.
Ability to operate office equipment, including an electronic keyboard accurately at 45 words per minute.
Ability to meet demanding schedules and timelines, organize work across multiple deadlines, and work independently with minimal supervision.
Ability to establish and maintain effective, cooperative working relationships and relate sensitively to people from diverse socioeconomic, cultural, and ethnic backgrounds, including people with disabilities.
Ability to perform work quickly and accurately and prepare and maintain complete, accurate financial records and reports.
Ability to read and interpret business and technical materials and governmental regulations, and to read, apply, and explain program policies and requirements.
Ability to write routine reports and correspondence using correct English grammar, spelling, punctuation, and vocabulary.
Ability to present technical information effectively in person or by telephone to students, staff, and the public.
Ability to perform arithmetic with whole numbers, fractions, and decimals; calculate quickly and accurately; and identify and correct numerical discrepancies.
Ability to follow written, oral, or diagrammed instructions, including federal and State regulations and District policies and procedures.
Ability to handle technical problems involving multiple people and variables independently, learn and apply program rules and procedures quickly, and use sound judgment, discretion, tact, and courtesy with confidential and sensitive matters.
Ability to sit for long periods, operate an electronic keyboard and other office machines, reach with hands and arms, speak clearly, and hear and understand people in person and over the telephone.
Ability to attend work-related meetings and perform duties at other campus locations.
Regularly lift, carry, and/or move objects weighing up to 25 pounds.

Responsibilities

Perform cashiering and related activities, including issuing student ID cards.
Complete student-account activities, including collections and payments.
Collect and receipt checks and cash payments; determine budget codes, recap receipts, accept departmental deposits, and process payments received by mail.
Process checks returned for non-sufficient funds, including reversing general-ledger postings, forwarding information to a collection agency, coordinating payment plans, and maintaining transaction documentation.
Perform reception duties for Fiscal Services and provide information and assistance to callers and visitors; provide switchboard relief as needed.
Count collected money, balance it to receipts, and prepare bank deposits according to established procedures.
Review revolving-cash-check requests, ensure documentation is complete, and generate, disburse, and process checks.
Perform technical accounting tasks using computers and peripheral equipment, calculators, copiers, and other office machines.
Communicate with District employees, administrators, students, vendors, and others about financial transactions and accounts; obtain and provide information, correct discrepancies, and resolve accounting and processing problems.
Prepare and maintain financial and statistical records and prepare, generate, and distribute scheduled reports, lists, and summaries.
Participate in software conversions, testing, and technical problem-solving; identify software problems and work with Computer Services and software-support providers to address them.
Assist accounting staff with special projects and peak workloads and assist independent auditors as needed.
Retrieve documents and information from remote storage locations.
Transport signed and unsigned checks between the District office and the County Office of Education.
Provide support for accounts receivable, accounts payable, or reconciliations.
Train and provide work direction to student assistants and temporary personnel as assigned.
Perform related duties as assigned.