Elementary Clerk/District Floater

Wayne County Schools Employment Network•Allen Park, MI

2d•Onsite

About The Position

The Clerical Floater is based in the Allendale Elementary main office, working 8:30 AM to 4:30 PM and supporting the Elementary Clerk. The position primarily remains in the office and focuses on greeting and assisting parents, students, and visitors. When needed, the Floater provides temporary basic front-office coverage at other district buildings, then returns to Allendale when coverage is no longer required. The Floater does not take on the covered building’s daily clerical responsibilities or administrative projects elsewhere in the building. At Allendale, the Floater provides reception and parent support, including answering incoming calls and the office door, and acts as a liaison among the school, families, staff, students, and the public. The role fills in for the Elementary Clerk as needed and handles attendance and truancy tasks, student records and file-room organization, and general clerical duties. When covering another building, the Floater answers and directs calls, greets visitors and follows check-in procedures, assists parents and students, and performs basic office tasks as directed. The position is 8 hours per day for 42 weeks per year. Hours may vary depending on the building. Pay is determined by the collective bargaining agreement; the listed new-employee Tier II hourly rates are $19.76, $20.93, $22.09, and $23.25.

Requirements

Successful completion of a district-approved clerical assessment.
Proficiency in Google Forms, Google Drive, Google Docs, Gmail, and Google Sheets.
Proficiency in Excel and Word.
Ability to become proficient in the MiSTAR student information system.
Ability to handle multiple tasks and work independently.
Professional confidentiality, dependability, efficiency, and integrity.

Nice To Haves

Previous school-office or customer-service experience.
Knowledge of office machines and their operation, and strong computer skills.
Flexibility and willingness to work in different buildings on short notice.

Responsibilities

Greet and assist parents, students, and visitors at the Allendale Elementary office.
Answer incoming telephone calls and the office door; serve as a receptionist and liaison among the school, parents, teachers, students, and the public.
Fill in for the Elementary Clerk as needed, following the Elementary Clerk job description.
Run the daily teacher attendance collection status report and email screenshots to teachers who have not taken attendance, copying the designated office staff member.
Complete truancy tasks, including running reports for attendance letters and filing, mailing, or emailing the letters once procedures are in place.
Assist with recording child accounting and attendance in MiSTAR.
File new-student CA-60 records in the correct class, mail student files when records are requested, organize the file room, and keep transfer records current.
Perform general clerical duties, including typing, filing, correspondence, mail, copying, and operating office machines.
Complete small office clerical projects assigned by the building principal.
Maintain confidentiality, dependability, efficiency, integrity, and current awareness of district procedures, policies, and regulations.
When assigned to another building, answer and direct calls, answer the door, greet visitors and follow visitor check-in procedures, and assist parents and students.
Perform basic office tasks as directed by the covered building’s principal or designee without assuming that building’s daily clerical responsibilities.
Return to Allendale Elementary when coverage at another building is no longer needed.
Assist with attendance in MiSTAR.