Account Clerk ll

County of St. Clair•St. Clair County Library System - Main, MI

About The Position

The Account Clerk II performs moderately complex accounting and clerical work, including posting to and maintaining accounts and ledgers, preparing financial and other records and reports, and carrying out general clerical work. The position handles accounts receivable and payable, invoicing, collections, vendor and customer account issues, financial documentation, and related records. The role also controls access to the landfill by checking permits, waste sources and types, truck sizes, acceptance eligibility, and applicable fees. The employee opens and closes the landfill, weighs and records solid waste, collects tickets for deposit, and enforces landfill operating rules and regulations. Work is performed under the general supervision of the Landfill Manager.

Requirements

Associate degree in accounting, business, or finance and at least two years of office experience performing responsible accounting and clerical tasks; or at least five years of increasingly responsible accounts receivable and accounts payable experience in an organization with annual revenues over $50,000,000.
Knowledge of complex accounts receivable and payable practices, banking procedures, third-party billing, and private-pay processes.
Proficiency in accounting software, such as Bi-Tech or One Solution.
Ability to reconcile financial reports or records, process department payroll, prepare and reconcile journal entries, and follow purchasing procedures.
Knowledge of accounting principles, audit standards, budgeting, annual financial reporting, and IRS practices for Federal, State, and Local matters.
Knowledge of liability coverage and claims procedures.
Proficient computer skills, including Microsoft Office Suite and Outlook; proficiency with Microsoft Word, Excel, Access, and Outlook is required and may be tested.
Ability to use sound judgment and make decisions in accordance with policies and procedures; research and solve problems independently; prioritize and manage time; handle stressful situations; provide effective, friendly customer service; and think critically.
Knowledge of County operations and functions.
Knowledge of basic administrative tasks, including operating standard office equipment; document management; maintaining records and correspondence; answering inquiries and telephone calls; processing mail; ordering supplies and equipment; preparing meeting agendas; attending meetings and recording, transcribing, or distributing minutes; maintaining calendars; and arranging meetings, rooms, and equipment.
Ability to enter, transcribe, record, store, or maintain written or electronic information with speed and accuracy.
Ability to communicate effectively with management, coworkers, and clients; obtain and communicate accurate information; understand complex instructions; and communicate complex ideas through graphs, charts, presentations, reports, or professional correspondence.
Ability to demonstrate predictable, reliable, and timely attendance; read, write, and communicate in English; follow written and verbal instructions; and understand basic mathematics and figure checking.
Ability to interpret and apply procedures, rules, technical information, instructions, and manuals; learn from directions, observations, and mistakes; and use good judgment.
Ability to use discretion and maintain sensitive and confidential information.
Ability to work independently or as part of a team, interact appropriately with County officials, employees, vendors, and the public, and work under supervision while receiving instructions and feedback.
Ability to adapt to changes, competing demands, delays, and unexpected events.
Knowledge of customer-service principles and processes, including assessing customer needs, meeting service quality standards, and evaluating customer satisfaction.
Satisfactory completion of a pre-employment background check, which may include drug screening, physical examination, criminal and driving records, registry checks, education and licensing verification, employment history, credit check, and references.
If required to operate County-owned vehicles, possess and maintain a valid State of Michigan operator license.
Meet the stated physical requirements, with or without reasonable accommodation, including communication and reading tasks; close, distance, color, and depth vision; using hands to operate computers and equipment; pushing or pulling carts; reaching; lifting, moving, or carrying up to 25 pounds; sitting, bending, stooping, crouching, crawling, kneeling, standing, walking, and climbing stairs.

Responsibilities

Collect and post funds received.
Prepare and send customer invoices.
Maintain the subsidiary receivable ledger and supporting documentation for monies owed to the County.
Make collection efforts on old accounts receivable.
Resolve customer account disputes and propose bad-debt write-offs and forbearance plans.
Receive vendor invoices and assign general ledger account numbers to requisitions and vouchers accurately and consistently.
Communicate with vendors to resolve account problems or obtain information, and maintain proper vendor relations.
Maintain accurate accounts receivable and accounts payable files.
Enter and verify the accuracy of vendor credit memos.
Compose correspondence, obtain purchase order numbers, and prepare payment vouchers.
Perform filing, sorting, posting, and general clerical work.
Operate a calculator, computer terminal, cash drawer, fax machine, and copier.
Wait on customers, answer the telephone, and perform miscellaneous reporting functions.
Control landfill access by checking waste source and type, permits, truck size and load pricing, waste acceptance, and applicable fees.
Open and close the landfill.
Weigh and record solid waste material and collect tickets for deposit from public, commercial, and industrial waste haulers.
Enforce landfill operating rules and regulations.
Perform other duties as assigned.