Academic Programs Coordinator

UT Health San Antonio • San Antonio, TX

3d

About The Position

Under direct supervision, the Academic Programs Coordinator provides administrative support for the department’s academic mission and ensures compliance with standards set by internal and external regulating bodies. The role facilitates and coordinates academic activities, maintains records and databases, provides curriculum information, manages the application process, and maintains documentation for continued accreditation. The coordinator may work with the Program Director and serve as a primary resource for students, residents, and fellows.

Requirements

• Demonstrated business acumen in managing budgets, contracting, and funding sources.
• Ability to evaluate and plan human resources needs, recruit, and supervise personnel.
• Strong verbal, written, and interpersonal communication skills.
• Ability to serve as a resource to faculty, staff, and students.
• Ability to work in a dynamic, interdisciplinary environment and exercise self-direction during long periods of indirect supervision.
• Associate’s degree required.

Responsibilities

• Facilitates and coordinates academic programs, conferences, and schedules.
• Manages the program application process and assists in screening fellowship applicants.
• Schedules interviews with faculty and staff and arranges travel for fellowship applicants.
• Maintains records and databases for fellowship-related materials and coordinates medical certifications, licensure, and professional medical liability for fellows.
• Coordinates student registration, class schedules, room reservations, teaching materials, grade reporting, and exam scheduling.
• Coordinates weekly meetings, including room reservations, food, speakers, and sign-in sheets.
• Performs other duties as assigned.

Benefits

• UT SELECT medical insurance, with free employee coverage and options to add family members.
• Group term life insurance and basic accidental death and dismemberment insurance, with optional additional coverage.
• Three dental insurance plan options.
• Two vision plan options.
• Optional disability insurance.
• Flexible spending accounts for qualifying dependent care and health care expenses.
• Retirement plan eligibility through TRS or ORP, plus voluntary retirement programs.
• Paid time off, an extended illness bank, paid family leave, and 12 paid holidays each year.
• Discounts on services, tickets, and gym membership.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree