Academic Programs Coordinator

UT Health San Antonio • San Antonio, TX

2d

About The Position

Under direct supervision, the Academic Programs Coordinator provides administrative support for the department’s academic mission and ensures compliance with standards set by internal and external regulating bodies. The role facilitates and coordinates academic activities, maintains records and databases, provides curriculum information, manages the application process, and maintains documentation for continued accreditation. The coordinator may work with the Program Director and serve as a primary resource for students, residents, and fellows.

Requirements

• Associate's degree required.
• Demonstrated business acumen in managing budgets, contracting, and funding sources.
• Ability to evaluate and plan human resources needs, recruit, and supervise personnel.
• Strong verbal, written, and interpersonal communication skills.
• Ability to serve as a resource to faculty, staff, and students.
• Ability to work in a dynamic, interdisciplinary environment.
• Ability to work independently with long periods of indirect supervision.

Responsibilities

• Facilitate and coordinate academic programs, conferences, and schedules.
• Manage the program application process and assist with screening fellowship applicants.
• Schedule interviews with faculty and staff and arrange travel for fellowship applicants.
• Maintain fellowship-related records and databases.
• Coordinate medical certifications, licensure, and professional medical liability for Fellows.
• Oversee and coordinate student registration, class schedules, room reservations, teaching materials, grade reporting, and exam scheduling.
• Coordinate weekly meetings, including room reservations, food, speakers, and sign-in sheets.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree