Sr. Academic Programs Assistant

MIT • Cambridge, MA

2d

About The Position

The Senior Academic Programs Assistant works in the MIT Department of Civil and Environmental Engineering’s Academic Programs Office (APO), with a specific focus on undergraduate and Master of Engineering (MEng) student support. The position performs advanced, complex, and diverse administrative duties and advises on academic administration matters, exercising judgment and anticipating the needs of the Assistant Director of Academic Program Administration, the Undergraduate Officer, the chairs of the three MEng programs, and the department’s academic community.

The role coordinates complex administrative duties and student advising and support, executes changes to the undergraduate and MEng curriculum, and manages the subject schedule and proposals. It also supports outreach and recruitment of undergraduate and MEng students in coordination with the Assistant Director of Academic Programs, encourages diversity in student services and support, and serves as a resource for the other academic programs assistant in CEE. The position acts as a liaison between the Academic Administrator and Department Head and faculty, staff, students, the department AO, and organizations within and outside MIT.

Requirements

• High school diploma.
• A minimum of five years of administrative, office, or related experience, preferably in an academic setting.
• Strong organizational and interpersonal skills.
• Ability to work with minimal supervision, prioritize multiple tasks, and remain focused despite numerous interruptions.
• Experience with FileMaker Pro, MS Word, and Excel.
• Discretion and good judgment.
• Accuracy and attention to detail.
• Ability to interact effectively with faculty, students, departmental and MIT staff, alumni, and visitors.
• Some night and weekend work is required.

Nice To Haves

• Bachelor’s degree.

Responsibilities

• Coordinate complex and diverse administrative duties for the department’s Academic Programs Office.
• Provide advising and support to undergraduate and MEng students.
• Advise on academic administration matters and anticipate the needs of academic program leaders and the department’s academic community.
• Execute changes to the undergraduate and MEng curriculum.
• Manage the subject schedule and proposals.
• Conduct undergraduate and MEng student recruitment outreach in coordination with the Assistant Director of Academic Programs.
• Encourage diversity in student services and support.
• Serve as a resource for the other academic programs assistant in CEE.
• Act as a liaison between the Academic Administrator and Department Head and faculty, staff, students, the department AO, and organizations within and outside MIT.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED