Academic Advising Coordinator

Colorado School of Mines•Colorado, CO

2d•$58,000 - $63,000•Onsite

About The Position

The Academic Advising Coordinator (AAC) supports the academic progression of Mines students through holistic, developmental academic advising as part of the Center for Academic Success and Advising (CASA). The role administers academic support services and retention efforts in collaboration with academic faculty and administration, upholds national standards for academic advising and academic support, and contributes to CASA’s mission and effectiveness. AACs collaborate with colleagues and may backfill, support, or cross-train on advising and student support efforts. This is a full-time, 12-month administrative faculty exempt position based in Golden, Colorado. The position works in person on the Mines campus most days of the week. CASA is undertaking a collaborative structural redesign with a stronger focus on academic support, retention, degree progression, and advanced student advising. The coordinator may contribute to this evolution; time allocations and office deliverables may shift, while key responsibilities and skills remain. The coordinator advises undergraduate students in their first year or in later years of major coursework, supports their transition into declared majors, and provides individualized academic planning and coaching. The role also manages an academic support service function, oversees its budget, and supervises student staff. Coordinators may represent the university on committees and to students, families, prospective students, and the broader community, while maintaining FERPA compliance when communicating with families.

Requirements

Bachelor’s degree and master’s degree from an accredited institution of higher education.
Professional experience with college students in an advising, mentoring, or leadership role.
Professional oral and written communication skills.
Strong organizational and project management skills.
Strong public speaking skills.
Proficiency with computer software.

Nice To Haves

Master’s degree in a relevant field, such as higher education administration, educational leadership, educational psychology, or curriculum and development.
Employment as a full-time academic advisor and/or academic support or student support specialist in a college or university setting.
Advising or teaching experience in an engineering or applied science setting.
Demonstrable commitment to promoting and enhancing diversity of perspective.
Experience supervising paid student employees.

Responsibilities

Provide academic advising and individual or group outreach to an assigned population of approximately 500 undergraduate students, either first-year students or students in sophomore year and beyond in major coursework.
Assist students as they transition to identified and declared majors.
Provide timely guidance on course planning, registration, and class scheduling; review and approve schedules and release registration PINs with students.
Provide individualized guidance to students with complex transcripts, including students with AP/IB credit, transfer students, and non-traditional students.
Maintain thorough records of student contacts and advising, including pre- and post-session notes.
Communicate with academic faculty who need advising assistance, including support with upper-division advising.
When needed, support students’ families and prospective students and families while maintaining FERPA compliance.
Provide personalized, student-development-informed support for student needs, exploration, and situations, collaborating with and reaching out to support offices.
Represent the University on ad hoc committees and to students, the public, and the local community.
When appropriate, host office hours at campus locations, including academic departments, to support effective advising.
Assist as needed with Student Life and CLASS programs, events, and specialty weekends.
Manage and oversee an academic support service function, which may include early alert and retention, academic coaching, bounce back, peer advisors, tutoring and core review, programming, major exploration, or hiring and training.
Oversee the budget for assigned academic support services.
Supervise student staff, including time tracking, hiring, and training.
Provide individualized, research-backed academic coaching to students seeking to improve academic performance at Mines.
Offer proactive academic coaching to assigned advisees and other students as caseload allows.
Respond to Student Outreach and Support (SOS) inquiries for advisees and offer academic support as needed.
Collaborate with CASA colleagues and provide backfill, support, and cross-training for advising and student support efforts.

Benefits

Flexible health and dental care options.
Generous sick and vacation time.
13 paid holidays per year, including a week-long campus winter break.
Retirement plan fully vested on the first day of employment, with an employer contribution.
Tuition benefits: six credits per year for employees and a 50 percent discount for dependents.
Free RTD Ecopass.
Discount programs through the State of Colorado.
Free tickets for Mines Athletics home games.
Access to the Recreation Center, including fitness classes, training, and a swimming pool.
Equipment rentals through the Outdoor Recreation Center.
On-campus daycare center.