Academic Advising Coordinator, College of Natural Sciences
About The Position
The Academic Advising Coordinator in the College of Natural Sciences supervises a team of academic advisors, advises CNS students, collaborates with other CNS Advising Coordinators, and manages implementation of the advising program. The role includes staff supervision, student advising and support, caseload and program management, faculty collaboration, and oversight of the Forensic Science Certificate. The position is based on the UT Austin main campus and requires in-office attendance. Work takes place primarily in general office conditions, with frequent contact with staff, students, faculty, and administrators during usual office hours. The position is scheduled for 40 hours per week and is expected to continue. The earliest start date is November 1, 2026. Applicants must be authorized to work in the United States for any employer now and in the future without employer-sponsored work authorization. The salary is $70,000 and above, depending on qualifications. A criminal history background check is required for finalists.
Requirements
- Bachelor’s degree and eight years of experience working with college students or in an academic counseling capacity; or a master’s degree and six years of experience; or a doctoral degree and four years of experience. Relevant education and experience may be substituted as appropriate.
Nice To Haves
- Prior supervisory experience.
- Five or more years of experience in a student-facing or advising position at UT Austin.
- Knowledge of CNS policies, procedures, and degree plans, or experience at UT Austin working with student populations or in an advising area.
- Experience overseeing small community groups of students.
- Program management experience.
Responsibilities
- Hire, train, and supervise a team of advisors.
- Oversee and assist staff responsible for readiness mentors, students on scholastic warning, Chemistry, the Marine Science Certificate, and Medical Laboratory Science programs.
- Collaborate with CNS Advising Coordinators and the Director of Advising on advisor communications, staff meetings, and advisor cross-training.
- Assign tasks and advising appointments to advisors for Orientation.
- Advise CNS students individually and in groups, including special populations and students requesting a new advisor.
- Support freshman orientation by assigning individual advisors to students, presenting at orientation sessions, and disseminating information to program staff.
- Facilitate multiple sections of small learning communities.
- Evaluate students’ degree progress and coordinate advisor outreach regarding degree completion.
- Work with the Director for Advising and other CNS Advising Coordinators to manage caseload numbers and assign students to advisors’ caseloads.
- Oversee advisors updating majors and profiles for entry-level complete students.
- Implement, manage, and assess academic advising programs.
- Review advising success metrics, collect data, create reports for leadership, and use data to inform decisions affecting the Natural Sciences Advising Center.
- Collaborate in developing or revising advising tools, including degree checklists and four-year plans.
- Coordinate with the Administrative Manager for Advising and Student Support regarding student questions and requests related to advising and enrollment.
- Develop and foster positive relationships with departmental faculty.
- Communicate and collaborate with faculty about student data, registration, and curriculum development.
- Submit and review petitions from the advising team supervised by this position.
- Communicate and problem-solve with faculty, and train and update CNS advising staff on the petition process.
- Create and update documentation on course substitutions.
- Collaborate with the Director for Advising on course petitions as needed.
- Plan and execute professional development workshops that foster relationships between faculty and academic advising staff.
- Oversee and implement all aspects of the Forensic Science Certificate, including catalog revisions, marketing, and outreach.
- Manage advising and advisor responses to email inquiries from University students pursuing or applying for the Forensic Science Certificate.
- Attend meetings and professional development, and serve on or chair committees as assigned.
- Perform other assigned duties, including supporting special projects and staffing CNS events.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
