Academic Advising Coordinator, College of Natural Sciences

University of Texas at Austin

1d • Onsite

About The Position

The Academic Advising Coordinator supervises a team of academic advisors, advises College of Natural Sciences (CNS) students, collaborates with other CNS Advising Coordinators, and manages implementation of the advising program. The role includes staff supervision and training, student advising and support, caseload and program management, faculty collaboration, and oversight of the Forensic Science Certificate.

The position is an on-campus role at UT Austin’s main campus. Work takes place in general office conditions, with most time spent interacting with staff, students, faculty, and administrators during usual office hours. The position is scheduled for 40 hours per week and is expected to continue.

Requirements

• Bachelor’s degree and eight years of experience working with college students or in an academic counseling capacity; or a master’s degree and six years of experience; or a doctoral degree and four years of experience.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Prior supervisory experience.
• Five or more years of experience in a student-facing or advising position at UT Austin.
• Knowledge of CNS policies, procedures, and degree plans, or experience at the University of Texas at Austin working with student populations or in an advising area.
• Experience overseeing small community groups of students.
• Program management experience.

Responsibilities

• Hire, train, and supervise a team of academic advisors.
• Oversee and assist staff responsible for readiness mentors, students on scholastic warning, Chemistry, the Marine Science Certificate, and Medical Laboratory Science.
• Collaborate with CNS Advising Coordinators and the Director of Advising on advisor communications, staff meetings, and cross-training.
• Assign tasks and Orientation advising appointments to advisors.
• Advise CNS students individually and in groups, including special populations and students requesting a new advisor.
• Support freshman orientation by assigning individual advisors to students, presenting at orientation sessions, and disseminating information to program staff.
• Facilitate multiple sections of small learning communities.
• Evaluate student degree progress and coordinate advisor outreach regarding degree completion.
• Work with the Director for Advising and other CNS Advising Coordinators to manage caseload numbers and assign students to advisors’ caseloads.
• Oversee advisors updating majors and profiles for entry-level complete students.
• Implement, manage, and assess academic advising programs.
• Review advising success metrics, collect data, prepare reports for leadership, and use data to inform decisions affecting the Natural Sciences Advising Center.
• Collaborate in developing or revising advising tools, including degree checklists and four-year plans.
• Coordinate with the Administrative Manager for Advising and Student Support on student questions and requests related to advising and enrollment.
• Develop and foster positive relationships with departmental faculty.
• Communicate and collaborate with faculty about student data, registration, and curriculum development.
• Submit and review petitions from the advising team supervised by this position; communicate and problem-solve with faculty; and train and update CNS advising staff on the petition process.
• Create and update documentation on course substitutions and collaborate with the Director for Advising on course petitions as needed.
• Plan and execute professional development workshops to foster relationships between faculty and academic advising staff.
• Oversee and implement all aspects of the Forensic Science Certificate, including catalog revisions, marketing, and outreach.
• Manage advising and advisor responses to email inquiries from students across the University pursuing or applying for the Forensic Science Certificate.
• Attend meetings and professional development activities, serve on and chair committees as assigned, and perform other duties, including supporting special projects and staffing CNS events.

Benefits

• The university offers an employee benefits package; details are referenced on the Prospective Employee Benefits page.
• Retirement plan eligibility through the Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior