Wedding Planner Jobs

About The Position

Requirements

• At least three years of professional experience in wedding planning, event coordination, hospitality event management, or a closely related field.
• Demonstrated experience independently coordinating weddings, corporate events, or large-scale private functions.
• Experience managing multiple events, competing deadlines, and complex event logistics.
• Working knowledge of event setup, venue operations, catering coordination, and vendor management.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and attention to detail.
• Ability to work independently and effectively as part of a team.
• Professional appearance and demeanor.
• Ability to remain calm and productive in high-pressure environments.
• Strong customer service skills and commitment to hospitality.
• Ability to manage multiple priorities and adapt to changing operational demands.
• Proficiency with Microsoft Office, Google Workspace, and event planning software.
• Willingness to accept direction, constructive feedback, and additional responsibilities.
• Valid driver's license and reliable transportation to and from work and between assigned event venues throughout Central Virginia.
• Acceptable driving record consistent with company insurance and employment requirements.
• Successful completion of a criminal background check consistent with applicable law and company policy.
• Willingness to travel between R&P Hospitality properties and event venues as business needs require.
• Ability to lift, carry, push, and move items weighing at least 40 pounds, with or without reasonable accommodation.
• Ability to stand and walk for extended periods, often throughout an entire event shift.
• Ability to bend, reach, kneel, and perform repetitive physical tasks associated with event preparation and breakdown.
• Comfort working indoors and outdoors in varying weather conditions.
• Willingness and ability to perform physically demanding tasks as a regular part of the job.

Nice To Haves

• Experience preparing event timelines, floor plans, and Banquet Event Orders.

Responsibilities

• Plan and coordinate weddings, corporate events, private parties, and other special events from initial assignment through completion.
• Conduct client consultations, planning meetings, and venue walkthroughs.
• Develop and maintain event timelines, layouts, floor plans, Banquet Event Orders (BEOs), and other event documentation.
• Coordinate catering, floral arrangements, décor, linens, entertainment, rentals, and vendor services.
• Communicate with clients about expectations, deadlines, and contractual obligations.
• Coordinate with culinary teams, venue managers, vendors, and hospitality staff to support seamless event execution.
• Monitor event budgets, guest counts, deadlines, and contractual requirements, and communicate event details to the appropriate departments.
• Serve as the primary on-site coordinator for assigned events and oversee setup and event details.
• Coordinate event timelines, communicate with vendors and event staff, and direct or assist personnel during setup, service, and breakdown.
• Respond professionally to unexpected challenges and last-minute operational needs while ensuring guest hospitality and service.
• Remain on-site as required through event completion, breakdown, and venue restoration.
• Ensure compliance with company policies, venue requirements, and applicable safety procedures.
• Set up tables, chairs, linens, décor, centerpieces, floral arrangements, furnishings, and event equipment; move, load, unload, transport, and organize event items.
• Prepare indoor and outdoor spaces for guests; maintain clean and presentable event spaces; perform post-event cleanup, venue resets, and venue flips.
• Maintain event storage areas, décor inventories, and equipment, and ensure venues are cleaned, organized, and secured after events.
• Support daily venue operations, event readiness, venue organization, inventory management, cleaning, and general upkeep.
• Collaborate with other planners, hospitality managers, and operational teams, and assist at other venues when needed.
• Support venue tours, special promotions, community events, and company functions.
• During slower event periods, support hotel guest services, restaurant and food-and-beverage operations, golf course and country club activities, hospitality marketing, administrative duties, special projects, property preparation, cleaning, inventory organization, and operational improvement projects.
• Perform additional duties that support Entwined Events and R&P Hospitality.