Regulatory Affairs Specialist Jobs

About The Position

Requirements

• Personable with excellent communication skills
• Strong interpersonal and problem-solving skills
• Ability to work autonomously or within a team
• Ability to work in a fast-paced environment
• Organized, attention to detail

Responsibilities

• Ensure all products meet regulatory requirements in target markets, including CFIA, USDA, and other relevant agencies.
• Interpret and apply applicable food laws, regulations, and industry standards.
• Monitor regulatory changes and update internal procedures to maintain ongoing compliance.
• Prepare and submit regulatory documentation required for new product registrations through relevant agencies and platforms (e.g., USDA, IREP, CBSA, and client portals).
• Verify that all ingredients, formulations, and processing methods for each SKU comply with regulatory requirements in the intended markets.
• Coordinate and obtain all necessary regulatory approvals prior to product launch.
• Utilize food labeling software (e.g., Genesis, FoodLabelMaker...) to ensure accuracy and regulatory compliance of ingredient statements, Nutrition Facts Tables (NFTs), allergen declarations, and product claims.
• Review and approve product labels and packaging artwork across all formats, including labels, printed film, sleeves, inners, and shipping cases.
• Verify that all marketing and product claims are substantiated and compliant with applicable regulations and manufacturing practices (e.g., “Fire Grilled,” “Certified Humane,” “Hand Crafted”).
• Ensure packaging language requirements are current and compliant for all applicable markets.
• Generate shipping labels using labeling software (e.g., LabelView and LimiDraw).
• Track and maintain records of regulatory submissions, approvals, and certifications (e.g., USDA, IREP, CBSA).
• Monitor and document shelf-life studies for applicable products.
• Maintain ingredient and spice specification folders to ensure all specifications are current and accurate.
• Manage production specification records, ensuring current specifications are accessible while archiving outdated versions.