Legal Assistant Jobs

About The Position

Requirements

• A minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required
• Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts
• Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)
• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
• Proficiency in the use of document management systems
• Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure
• High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact
• Minimum of two years prior relevant work experience, including prior experience working within a Litigation practice group is required.
• Knowledge of eFiling in all court systems.
• Experience using Pacer accounts and court ECF accounts.
• Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks) as well as an ability to quickly learn other applications as necessary.
• Intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude in order to use various features of multiple software programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.).
• Proficiency in the use of document management systems (WorkSite/FileSite preferred).
• Ability to efficiently read and write in order to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure; meticulous attention to detail is essential.
• Exceptional interpersonal and communication skills necessary to convey to and obtain information from various levels of internal and external clients.
• Must be a pro-active forward thinker, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate.
• Excellent organization and problem solving skill.
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up.
• Good multi-tasking and time management skills.

Nice To Haves

• WorkSite/FileSite preferred for document management systems.

Responsibilities

• Prioritizing assignments and preparing often sensitive and detailed correspondence
• Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings
• Interacting professionally with members of other departments and varied external contacts
• Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
• Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
• Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts
• Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems.
• Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription.
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Ability to work for more than one person and prioritize assignments appropriately.

Benefits

• medical
• dental
• vision
• disability
• life insurance
• flexible spending and healthcare savings accounts
• 401(k) with firm profit share
• paid time off
• firm paid holidays
• wellness and personal advocacy programs
• family planning resources and leave programs
• tuition reimbursement