Administrative Assistant Jobs

About The Position

Requirements

• Bachelor’s degree and one (1) year of internship or professional experience preferred.
• Professional services industry experience a plus.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
• Strong organizational skills.
• Attention to detail.
• Ability to balance multiple tasks in a fast-paced environment.
• Ability to manage confidential information with discretion.
• Excellent written/verbal communication skills.
• Strong interpersonal skills.
• Ability to work independently with guidance as part of a team.
• Flexibility to work overtime required.

Nice To Haves

• Professional services industry experience a plus.

Responsibilities

• Utilizes Task Delegation and Workflow Management software (BigHand) for assignments, status updates, and communication.
• Assists with word processing, editing, and proofreading correspondence, memorandums, reports, and general communications.
• Drafts routine correspondence and memorandums; updates recurring reports.
• Performs redlining.
• Provides internal and external client service, screens communication, and responds promptly.
• Responds to inquiries from clients, staff, legal professionals, and vendors.
• Answers phones, takes messages, schedules appointments, and coordinates meetings.
• Arranges audio and video conferences; reserves conference rooms and arranges set-ups.
• Maintains attorney calendars and advises of appointments.
• Updates attorney address books and InterAction entries.
• Assists with time entry.
• Assists with the billing process, including proforma delivery, narrative edits, and customized reports.
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
• Maintains case docket/calendaring, as needed.
• Transcribes text from handwritten drafts, voice messages, or recordings.
• Opens, screens, and routes mail, and manages faxes and email.
• Provides legal research, case support, and project assistance.
• Performs other administrative duties as assigned.

Benefits

• Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.
• We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
• Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
• Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.