Admin Jobs

About The Position

Requirements

• High School diploma or General Equivalent Diploma (GED) required.
• Minimum 1-year relevant experience in similar role
• Experience creating and maintaining spreadsheets/documents in Microsoft Word/Excel
• Requires accuracy, attention to detail, and organizational skills.
• Ability to prioritize most critical action items/orders.
• ERP systems knowledge, with SAP experience is strongly preferred.

Nice To Haves

• Some level of further education/formal training are preferred.
• Effective planning skills are an asset, though not essential.

Responsibilities

• Maintain sales orders to ensure they are updated as engineering changes are implemented.
• Attend meetings as a representative of the team to exchange information with other departments.
• Provide accurate, timely, and up-to-date order status to requestors via email, database tools, verbally, or other methods.
• Report proactive order status in times of heavy backlog or longer than expected lead times.
• Processes Internal orders, No Charge orders, and other non-standard orders and ensures timely shipment and reporting.
• Ensure sales orders are rescheduled and shipments are processed as material becomes available.
• Work with Customer Service/Sales Reps globally to ensure order accuracy, and timely removal of delivery blocks preventing shipment or billing blocks preventing invoicing.
• Adapt to changing priorities, multi-task, and prioritize work to successfully accomplish job duties.
• Investigate, document, and review defective shipments for further actioning.
• Represent Order management in cross functional forums, providing review and updates related to order backlog.
• Extract data from SAP or other tools for reporting and data analysis.
• Review inbound return shipments, investigate discrepancies or issues, and document all findings for appropriate follow‑up actions.
• Other duties as assigned.

Benefits

• eligibility for bonus, stock and benefits