Youth Services Front Desk Receptionist

New North Citizens Council Inc•Springfield, MA

36d•$0 - $18•Onsite

About The Position

The Front Desk Receptionist serves as the primary point of contact for NNCC’s Youth Services Center, providing welcoming and professional assistance to youth, families, staff, visitors, and community partners. The Receptionist manages front desk operations, communications, visitor access, scheduling, and administrative support while helping maintain a safe, organized, and welcoming environment.

Requirements

High school diploma, GED/HiSET, or equivalent.
Experience providing reception, administrative, clerical, customer service, or office support.
Strong interpersonal and customer service skills with the ability to interact professionally with youth, families, staff, and community members.
Strong verbal and written communication skills.
Basic proficiency with computers, email, Microsoft Office, and internet-based applications.
Ability to organize work, manage multiple priorities, and maintain accurate records.
Ability to exercise discretion and maintain confidentiality.
Ability to respond calmly and professionally to challenging situations.
Ability to work effectively with individuals from diverse cultural and socioeconomic backgrounds.

Nice To Haves

Previous experience working in a nonprofit, youth-serving, community-based, educational, or human services environment.
Experience working in a busy reception area or large multi-use facility.
Training or experience in conflict resolution and de-escalation.
Bilingual and bicultural (English/Spanish).

Responsibilities

Greet and assist youth, families, visitors, community partners, vendors, and staff in a professional and culturally respectful manner.
Answer, screen, and route incoming telephone calls and respond to general inquiries.
Provide accurate information about NNCC programs and services and direct individuals to appropriate staff or resources.
Maintain visitor logs and ensure established sign-in, sign-out, and building access procedures are followed.
Monitor front desk and reception activity and communicate concerns or unusual situations to appropriate staff.
Help maintain a welcoming, safe, and professional environment for youth, families, and visitors.
Schedule appointments and assist with maintaining calendars for staff and program services.
Perform data entry and maintain records in accordance with confidentiality and data privacy requirements.
Provide general administrative support, including filing, copying, scanning, correspondence, and document preparation.
Receive, sort, and distribute incoming mail and coordinate outgoing mail and deliveries.
Monitor office and front desk supplies and communicate purchasing or replenishment needs.
Assist staff with administrative projects and other departmental needs as assigned.
Maintain the organization and appearance of reception and common areas.
Monitor routine facility needs and promptly communicate maintenance, safety, or operational concerns to appropriate staff.
Support the coordination of workshops, meetings, community outreach activities, and special events as needed.
Assist with room preparation, materials, participant sign-in, and other event logistics.
Work collaboratively with Youth Services staff to support effective daily operations.
Follow established emergency, safety, and building procedures.
Protect confidential participant, employee, and organizational information.
Adhere to NNCC policies and procedures related to confidentiality, data privacy, safety, and professional conduct.
Demonstrate professionalism and sound judgment when interacting with youth, families, staff, and community members.
Use appropriate communication and de-escalation techniques when responding to challenging situations.
Perform other related duties and special projects as assigned.