Workplace Solutions Manager

Clark Construction Group • Seattle, WA

1d • Onsite

About The Position

Clark is seeking an enthusiastic, energetic, well-organized, and adaptable Office Manager to oversee the day-to-day operations of its Seattle office in coordination with the leadership team. The role provides administrative, operational, and logistical support to senior leadership and a diverse team across multiple departments, while delivering an exceptional workplace experience to employees, clients, visitors, and vendors. The position involves managing office operations, schedules, travel, events, supplies, expenses, vendors, facilities, security, internal communications, meetings, and documentation.

The role is based in the office Monday through Friday, with a typical day starting around 8:00 a.m. Occasional early mornings, evenings, and weekends may be required. The position may also require extended hours and responding to communications outside regular working hours when business needs, deadlines, or emergencies arise. The work is primarily in a professional office and may occasionally involve travel to active construction sites. Candidates must follow Clark Construction safety policies and applicable laws at all locations. The role requires a pre-employment drug fitness-for-duty screening and random quarterly testing.

Clark describes this as a demanding, high-performance environment for someone who thrives under pressure and is committed to achieving results. Compensation includes a base salary, bonus potential, and benefits. The stated salary range is $90,000 to $105,000; compensation may vary based on education, experience, skills, and geographic location.

Requirements

• At least 5 years of experience in an Office Manager or similar role supporting senior leadership and/or a department.
• Demonstrated ability to think on one's feet and solve problems.
• Confidence and a passion for customer service.
• Can-do attitude, strong organizational skills, and accuracy.
• Ability to maintain confidentiality.
• Clear and concise written and verbal communication skills.
• Ability to manage competing priorities under deadlines.
• Advanced proficiency in Microsoft Office applications.
• Ability to navigate online platforms such as Workday, Salesforce, Coupa, and Egencia.
• Willingness and ability to work occasional early mornings, evenings, and weekends as needed.
• Ability to lift up to 25 pounds.
• Alignment with Clark Standards of Excellence, including being self-motivated, results-oriented, adaptable, a team player, accountable, ethical, innovative, resilient, relationship-building, and able to build people, teams, and followership, set direction, and execute.
• Ability to work in the office Monday through Friday, with a typical start time around 8:00 a.m.
• Ability to work extended hours and respond to communications outside regular hours when business needs, critical deadlines, or emergencies require it.
• Ability to travel occasionally to various locations, including active construction sites, using different modes of transportation.
• Ability to perform prolonged periods of focused desk work, communicate effectively, and use visual acuity for document review and detailed computer work.
• Ability to move actively throughout the office and to follow Clark Construction safety policies and applicable laws at all work locations.
• Successful completion of pre-employment drug fitness-for-duty screening and compliance with random quarterly drug fitness-for-duty tests.

Nice To Haves

• Google Suite experience.

Responsibilities

• Provide operational and logistical support to senior leadership.
• Coordinate busy schedules and communicate with internal and external parties.
• Provide service to internal and external clients and visitors.
• Arrange travel and prepare detailed itineraries for San Francisco leadership using Egencia.
• Plan events, including volunteering initiatives, office parties, social events, all-hands meetings, and new-hire orientation coordination.
• Track and order office and kitchen supplies and keep the workspace and kitchen neat, clean, and organized.
• Manage invoicing and expenses through Coupa, including VP-level expense reports.
• Oversee vendors and duties related to maintenance, mail and deliveries, supplies, equipment, furniture, catering, food and beverages, cleaning, and errands.
• Liaise with property management; ensure rent and utilities are paid and manage parking and suite access.
• Maintain office security by following safety procedures and controlling reception-desk access, including maintaining a logbook and issuing vendor keys.
• Provide workplace support, including answering the main phone line and greeting visitors.
• Communicate internal messages concerning daily office and regional operations.
• Oversee office health and safety regulations and ensure applicable COVID protocols are in place and followed when needed.
• Handle internal meetings and coordinate and support conference rooms.
• Prioritize and manage multiple projects simultaneously.
• Maintain accurate documentation and filing systems.
• Perform other duties as assigned.

Benefits

• Base salary and bonus potential.
• Health, dental, and vision benefits.
• Paid time off.
• Retirement/401(k) and Company Contribution plan.
• Life insurance.
• Commuter benefit.
• Short- and long-term disability.
• Fitness reimbursement.
• Flexible spending account (FSA).
• Tuition reimbursement.
• Backup daycare, tutoring, and family support benefits.
• Employee Assistance Program (EAP) and Work-Life assistance.
• Holiday contribution program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed