Workplace Solutions Manager

Clark Construction Group, LLC • Seattle, WA

2d • $90,000 - $105,000 • Onsite

About The Position

Clark is seeking an enthusiastic, energetic, well-organized, and adaptable Office Manager to oversee the day-to-day operations of its Seattle office in coordination with the leadership team. The role independently supports a diverse team, including senior leadership and multiple departments, and provides administrative, operational, logistical, and workplace-experience support. Responsibilities also include office communications and coordination with San Francisco leadership and the San Francisco office and region, as described in the posting.

The position is based in the office Monday through Friday, with a typical start time around 8:00 a.m. Occasional early mornings, evenings, and weekends may be needed. The role may also involve extended hours and responding to time-sensitive communications or emergencies outside regular hours. The work is primarily in a professional office, with occasional visits to active construction sites and their associated conditions. Clark requires a pre-employment drug fitness-for-duty screening and conducts random quarterly tests.

Requirements

• At least 5 years of experience in an Office Manager or similar role supporting senior leadership and/or a department.
• Demonstrated ability to think on your feet and solve problems.
• Confidence and a passion for customer service.
• Can-do attitude, superior organizational skills, and accuracy.
• Ability to maintain confidentiality in all aspects of job responsibilities.
• Clear and concise written and verbal communication skills.
• Ability to manage competing priorities under deadlines.
• Advanced proficiency in Microsoft Office applications.
• Ability to navigate online platforms such as Workday, Salesforce, Coupa, and Egencia.
• Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed.
• Ability to lift and move objects up to 10 pounds regularly and up to 25 pounds occasionally.
• Ability to work prolonged periods at a desk, communicate effectively, and perform detailed computer work requiring visual acuity.
• Willingness to move throughout the office and occasionally travel to various locations, including construction sites, using different modes of transportation.
• Ability to work extended hours and respond to communications outside regular hours when business needs require, including time-sensitive matters or emergencies.
• Alignment with Clark Standards of Excellence: self-motivated, results-oriented, adaptable, a team player, accountable, ethical, innovative, resilient, relationship-building, people- and team-building, able to set direction, and able to execute.
• Successful completion of a pre-employment drug fitness-for-duty screening; the company also conducts random quarterly drug fitness-for-duty tests.

Nice To Haves

• Google Suite proficiency is a plus.

Responsibilities

• Provide operational and logistical support to senior leadership.
• Coordinate busy schedules and communicate with internal and external parties.
• Deliver service to internal and external clients and visitors.
• Arrange travel and prepare detailed itineraries for San Francisco leadership using Egencia.
• Plan events, including volunteering initiatives, office parties, social events, all-hands meetings, and new-hire orientation coordination.
• Inventory, track, and order office and kitchen supplies; keep workspace and kitchen areas neat, clean, and organized.
• Manage invoices and expenses in Coupa, including VP-level expense reports.
• Oversee vendors and related duties involving maintenance, mail and deliveries, office supplies, equipment, furniture, catering, food and beverages, cleaning, and errands.
• Serve as property-management liaison; ensure rent and utilities are paid and manage parking and suite access.
• Maintain office security by following safety procedures and controlling reception-desk access, including managing the logbook and issuing vendor keys.
• Provide workplace support, including answering the main line and greeting visitors at the front door.
• Communicate internal messaging related to daily operations of the San Francisco office and region.
• Oversee office health and safety regulations and ensure applicable COVID protocols are in place and followed when needed.
• Support internal meetings and coordinate and support conference rooms.
• Prioritize and manage multiple projects simultaneously.
• Maintain accurate documentation and filing systems.
• Perform other duties as assigned.
• Follow Clark Construction safety policies, procedures, and applicable laws when working at any location.

Benefits

• Health, dental, and vision benefits
• Paid time off
• Retirement/401(k) and Company Contribution plan
• Life insurance
• Commuter benefit
• Short- and long-term disability
• Fitness reimbursement
• Flexible spending account (FSA)
• Tuition reimbursement
• Back-up daycare
• Tutoring and family support benefits
• Employee Assistance Program (EAP) and Work-Life assistance
• Holiday contribution program
• Base salary and bonus potential

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed