Workplace Facilities Coordinator

TCWGlobal•Columbia, WA

4d•Onsite

About The Position

The Workplace Facilities Coordinator supports the day-to-day operations of a busy corporate office in Washington, DC. The role coordinates with property management, janitorial teams, vendors, and service providers to keep the office clean, safe, organized, and operating smoothly. It is a coordination and facilities-support role: the coordinator identifies issues, submits and manages work orders, arranges vendors, and follows requests through completion rather than performing major repairs. The position is full-time and onsite, Monday through Friday, 8:30 AM–5:30 PM. It is a long-term, ongoing contract with no set end date and is based on performance. Local candidates only. The role may require occasional overtime, on-call support for critical incidents, and physical work such as lifting supplies or equipment and climbing ladders.

Requirements

At least 2 years of experience in facilities, workplace operations, property management, hospitality, or a related field.
Experience coordinating vendors, janitorial services, repairs, and building maintenance requests.
Experience working in a corporate office environment.
At least 2 years of experience using CMMS, ticketing, or work order systems.
Basic understanding of facilities and building systems, including HVAC.
Strong organizational and communication skills.
Ability to walk regularly throughout the office building and report safety or maintenance concerns.
Ability to work onsite and perform occasional overtime or on-call duties.
Must be able to lift up to 50 lbs. and climb ladders up to 10 feet.
Must pass a standard background check.

Responsibilities

Conduct daily office walkthroughs to ensure the workplace is clean, organized, and well maintained.
Monitor janitorial services and communicate feedback or areas for improvement to the vendor.
Respond to and manage facilities work orders, ensuring requests are addressed and completed on time.
Coordinate repairs, maintenance, and minor facility projects with vendors and property management.
Track work orders and requests through the CMMS or ticketing system.
Identify facilities issues and determine the appropriate vendor or service provider to address them.
Provide vendor escorts and direction onsite as needed.
Assist with vendor coordination and procurement of facilities services.
Coordinate with Property Management on building-related needs, including loading dock access and deliveries.
Support meetings, events, and conference room setups as needed.
Conduct basic site inspections and assessments and escalate safety or maintenance concerns.
Identify opportunities to improve office operations and service quality.
Support other facilities and workplace operations as needed.
Participate in on-call support for critical incidents when required.