Workplace Coordinator
About The Position
Legora is redefining how legal work gets done. Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. We are looking for a warm, resourceful, and organized Workplace Coordinator to own the daily experience in our New York office. This role sits at the center of our largest and fastest-growing location, which is scaling from 200 people today to 400+ by end of year. You'll be the face of the office, the go-to for employees and guests, and a key partner to People Ops, IT, and Finance on everything from onboarding to events to facilities. This is a hands-on role for someone who takes pride in running a great office and brings structure and hospitality in equal measure.
Requirements
- 2+ years in workplace coordination or office operations ideally at a startup or high-growth tech company
- Relentlessly detail-oriented: you notice what others miss and take pride in getting the small things right
- High agency: if something's broken, you fix it; if something's missing, you solve for it before it becomes a problem
- A people-first communicator, warm and professional in person, on Slack, and over email
- Organized under pressure and able to juggle competing priorities without dropping the ball
- Budget-conscious and comfortable managing vendors and building relationships
- Proficient in Google Workspace, Slack, and calendar tools
- Reliable in-person presence five days a week and able to lift and move packages up to 30 lbs
Responsibilities
- Be the first face people see. This role will be largely present at the reception area so they can greet visitors, employees, and candidates with warmth and professionalism, and manage check-in, building access, and guest policy compliance
- Own day-to-day office operations so the space is clean, stocked, safe, and running smoothly
- Handle packages, deliveries, and field day-to-day requests from employees across the office
- Own day-to-day office hospitality, including lunch ordering, catering coordination, snacks, beverages, and kitchen operations
- Support vendor relationships (cleaning, catering, supplies) and track office spend, partnering with the Workplace Manager and Finance on contracts and invoices
- Coordinate in-office onboarding, including desk setup and making sure new hires have a great Day 1, escalating issues where needed
- Support planning and execution of events that build connection: team lunches, all-hands, happy hours, and company gatherings (partnering with the Workplace Manager on larger events and offsites)
- Submit and track facilities tickets, coordinate with the building and vendors on maintenance and repairs
- Partner with IT on equipment coordination, loaner devices, and new desk setups
- Provide coverage for the Workplace Manager during periods of absence, ensuring continuity across office operations and employee experience
Benefits
- Medical, Dental & Vision
- Multiple medical plan options through Aetna and Kaiser Permanente
- HSA or Healthcare FSA (based on plan selection)
- Dental plans via MetLife
- Vision plans via Vision Care
- Generous parental leave
- Free access to Maven Clinic
- Dependent Care FSA
- Free One Medical membership for employees and dependents
- Pre-tax commuter benefits
- Life Insurance + STD/LTD
- 401(K) with generous company match
- Unlimited PTO and paid company holidays
- Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
