Workplace Experience Specialist

Insurify•Cambridge, MA

2d•Hybrid

About The Position

Insurify is seeking a Workplace Specialist who is a strong operator and experience builder. This role is key to making our Cambridge office a place where people love to work — clean, functional, and buzzing with positive energy. You'll be the go-to person for all things workplace-related: designing and executing events, creating and scaling processes, and bringing structure to both physical and operational environments. If you’re a strong project manager and are able to collaborate seamlessly across an organization, we’d love to meet you. This is an in-office position based out of our Cambridge, MA office.

Requirements

Availability to be onsite in Cambridge at least 5 days/week
2+ years of experience in office or facilities management, or a similar role.
Excellent organizational, budget, and project management skills.
A proactive, all hands on deck mindset and a love for problem-solving.
Experience negotiating with vendors and managing office operations.
Strong communication skills and comfort using Slack, Gmail, Google Workspace, etc.
Authorized to work in the U.S. without sponsorship.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Own and continuously improve the day-to-day operations of our workplace — keeping the space running like a well-oiled machine: clean, organized, and fully stocked.
Manage vendor partnerships across cleaning, maintenance, food, furniture, and more, ensuring high standards and reliable service.
Manage and continuously improve our scale system for supplies, equipment, office access (badges & parking), and mail to support a seamless employee experience.
Shape a workplace environment that reflects our brand and commitment to excellence, proactively identifying opportunities to elevate how the space functions and feels.
Be the main point of contact for all office-related needs including new joiner experience.
Plan and execute engaging events that bring teams together, creating shared moments that scale globally.
Help us create a warm, welcoming atmosphere that people look forward to being part of.
Own and continuously improve travel coordination for visiting team members and large group events, creating efficient, well-organized, and high-quality experiences.
Make every visit to Cambridge smooth and memorable.
Champion safety by developing and owning emergency plans.
Ensure our workplace meets health and accessibility standards.
Conduct regular checks to keep the office safe and up to code.
Lead green initiatives (recycling, energy-saving ideas, etc.).
Help us adopt new tools and tech that make the office smarter and more efficient.