Workplace Coordinator

Goway Travel • Toronto, ON

71d • Onsite

About The Position

WE ARE LOOKING FOR AN ENERGETIC AND ADAPTABLE WORKPLACE COORDINATOR TO BE THE
OPERATIONAL HEARTBEAT OF OUR TORONTO OFFICE. WORKING HAND-IN-HAND WITH OUR
EXECUTIVE, EVENTS & OFFICE MANAGER, YOU WILL KEEP DAILY WORKPLACE OPERATIONS
RUNNING SMOOTHLY — FROM FACILITIES AND VENDORS TO SUPPLIES AND TEAM CULTURE.
THIS IS A GREAT FIT FOR AN ACTION-ORIENTED PROFESSIONAL WHO TAKES PRIDE IN A
WELL-RUN OFFICE, ENJOYS VARIETY IN THEIR DAY, AND FINDS REAL SATISFACTION IN
SHOWING UP AND MAKING THINGS BETTER.

Requirements

• EXPERIENCE IN AN OFFICE COORDINATION, OPERATIONS, OR FACILITIES SUPPORT ROLE
• STRONG ORGANIZATIONAL AND TIME-MANAGEMENT SKILLS
• PROFICIENCY WITH MICROSOFT OFFICE AND STANDARD OFFICE TOOLS
• COMFORTABLE MANAGING RECURRING RESPONSIBILITIES WITH GUIDANCE AND COLLABORATION
• CONFIDENCE INTERACTING WITH VENDORS AND EXTERNAL SERVICE PROVIDERS
• ABILITY TO HANDLE CONFIDENTIAL INFORMATION WITH DISCRETION
• ENERGETIC AND ACTION-ORIENTED — YOU SHOW UP READY TO MAKE THE DAY RUN WELL
• FLEXIBLE AND CALM WHEN PRIORITIES SHIFT; YOU ADAPT WITHOUT MISSING A BEAT
• HANDS-ON AND PRACTICAL — YOU GET THINGS DONE WITHOUT NEEDING EVERY DETAIL DEFINED UPFRONT
• A RELIABLE TEAM PLAYER WHO IS COMFORTABLE WORKING CLOSELY WITH AND SUPPORTING LEADERSHIP
• ORGANIZED, WITH STRONG FOLLOW-THROUGH AND GOOD EVERYDAY JUDGMENT
• CONFIDENT COMMUNICATING WITH VENDORS, BUILDING CONTACTS, AND INTERNAL STAFF
• SOMEONE WHO FINDS GENUINE SATISFACTION IN A WELL-RUN, WELCOMING WORKPLACE

Nice To Haves

• FACILITIES OR BUILDING COORDINATION EXPERIENCE IS A PLUS, BUT NOT REQUIRED

Responsibilities

• OFFICE & OPERATIONS COORDINATION
• PROVIDE DAY-TO-DAY OPERATIONAL SUPPORT IN PARTNERSHIP WITH THE OFFICE MANAGER
• MAINTAIN FILING SYSTEMS AND MANAGE ROUTINE DOCUMENTATION, RENEWALS, AND RECORDS
• SUPPORT OPERATIONAL TRACKING, REPORTING, AND AD HOC ADMINISTRATIVE TASKS
• FACILITIES & BUILDING OPERATIONS
• COORDINATE BUILDING MAINTENANCE, REPAIRS, AND SERVICE REQUESTS
• LIAISE PROFESSIONALLY WITH PROPERTY MANAGEMENT AND EXTERNAL VENDORS
• ATTEND VENDOR MEETINGS AND FOLLOW UP ON ROUTINE MATTERS
• OVERSEE SEASONAL UPKEEP OF SHARED OFFICE AND OUTDOOR SPACES
• ACT AS A POINT OF CONTACT FOR DAY-TO-DAY BUILDING MATTERS, INCLUDING ENSURING PROPER OPEN AND CLOSE PROCEDURES, PARKING MANAGEMENT, AND GENERAL BUILDING ACCESS PROTOCOLS
• SUPPORT COORDINATION OF FIRE DRILLS, EMERGENCY PROCEDURES, AND GENERAL SAFETY PRACTICES
• PROCUREMENT & OFFICE SUPPLIES
• MANAGE PURCHASING AND INVENTORY OF OFFICE SUPPLIES AND EQUIPMENT
• ASSIST WITH SOURCING FOR FURNISHINGS AND OTHER OPERATIONAL NEEDS
• MAINTAIN RECURRING INVENTORY TRACKING AND REPORTING
• COLLABORATION & OFFICE CULTURE
• SERVE AS A LIAISON FOR INTERNAL COORDINATION NEEDS ACROSS TEAMS
• CHAIR THE SOCIAL COMMITTEE, HELPING FOSTER A POSITIVE AND CONNECTED WORKPLACE
• CONTRIBUTE IDEAS TO CONTINUOUSLY IMPROVE OFFICE PRACTICES AND PROCESSES

Benefits

• WE OFFER A COMPETITIVE SALARY ACCOMPANIED BY PERFORMANCE INCENTIVES, AND WE PLACE REAL IMPORTANCE ON TIME AWAY FROM WORK, SUCH AS PAID PERSONAL DAYS FOR WHEN LIFE CALLS FOR THEM AND YOUR BIRTHDAY OFF EACH YEAR.
• OUR COMMITMENT TO PROFESSIONAL GROWTH MEANS YOU’LL HAVE ACCESS TO CONTINUOUS LEARNING AND INDUSTRY-LEADING TRAINING THAT KEEPS YOU AT THE FOREFRONT OF TRAVEL INNOVATION.
• YOU’LL ENJOY GENEROUS PAID TIME OFF, INCLUDING [THREE] WEEKS OF VACATION, [SIX] PERSONAL DAYS, AND A DEDICATED DAY OFF TO CELEBRATE YOUR BIRTHDAY.
• TRAVEL IS IN OUR DNA, SO YOU’LL ENJOY EXCLUSIVE PERKS AND DISCOUNTS ON WORLDWIDE GETAWAYS.
• SINCE WE OPERATE ACROSS TORONTO, VANCOUVER, LOS ANGELES, MANILA, SYDNEY, AND BEYOND, YOU’LL COLLABORATE ACROSS CULTURES AND SHAPE A CAREER PATH THAT REFLECTS YOUR AMBITIONS.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed