Workplace Coordinator

Fanatics Collectibles•Allen, TX

1d•Onsite

About The Position

The Workplace Coordinator is responsible for creating and maintaining a welcoming, organized, and high-functioning workplace environment. This role ensures daily office operations run smoothly while delivering an exceptional employee and guest experience. The ideal candidate is proactive, detail-oriented, service-minded, and thrives in a fast-paced, collaborative environment.

Requirements

2+ years of experience in office coordination, workplace experience, hospitality, or administrative support.
Strong organizational and multitasking skills with high attention to detail.
Excellent written and verbal communication skills.
Customer-service mindset with a positive, solution-oriented approach.
Highly proactive and able to anticipate office needs.
Strong interpersonal skills and ability to build relationships across teams.
Comfortable managing multiple priorities in a dynamic environment.
Attentive to safety and security measures
Driven to solve problems and get things done
Proficiency in Microsoft Office; familiarity with workplace tools (e.g., Slack, Zoom, ticketing systems).

Responsibilities

Serve as the liaison between our team, leadership, employees, guests, and vendors
Create a warm and professional office atmosphere.
Support in-office events, employee engagement activities, and team gatherings.
Maintain office aesthetics and ensure shared spaces are clean, organized, and well-stocked.
Maintain office equipment and troubleshoot minor issues.
Oversee day-to-day office functions, including supplies, mail, and company perks.
Manage conference room scheduling and ensure meeting spaces are fully prepared.
Coordinate office maintenance requests.
Maintain vendor relationships (cleaning, catering, facilities, etc.).
Assist with space planning, seating arrangements, and office moves as needed.
Provide administrative support to leadership or department teams as required.
Assist with onboarding logistics for new hires (workspace setup, badges, equipment coordination).
Maintain office documentation, procedures, and emergency protocols.
Support budget tracking and invoice processing related to office expenses.
Assist with maintaining our ticketing system, ensuring that tickets are picked up, dispatched, and completed in a timely manner.