Workplace Coordinator

Amae Health•San Francisco, CA

1d•Onsite

About The Position

The Workplace Coordinator is responsible for the day-to-day experience in the San Francisco office, sitting at the intersection of culture and operations. This role ensures the office runs seamlessly while also shaping an environment where people feel connected, supported, and able to do their best work. It is a hands-on, highly visible, in-office role with exposure to the executive team.

Requirements

1–3 years of experience in office coordination, hospitality, or similar roles
Strong attention to detail and pride in creating well-run, high-quality environments
High ownership and reliability—you see what needs to be done and follow through
Positive, service-oriented mindset with strong interpersonal skills
Ability to manage multiple priorities in a fast-paced environment
Excited to be in-office and contribute to a strong, connected team culture

Responsibilities

Maintain a consistently high bar for the office—clean, organized, stocked, and thoughtfully set up each day
Serve as the first point of contact for employees, candidates, and visitors
Manage conference rooms and shared spaces to support a smooth, productive workday
Plan and execute in-office moments that bring the team together (team lunches, celebrations, small rituals)
Partner with the VP, People to translate culture into tangible, day-to-day experiences
Identify simple, practical ways to improve how the office feels and functions
Manage supplies, vendors, mail, and facilities coordination
Partner with building management and external vendors
Ensure issues are addressed quickly and the office runs without friction
Provide light administrative support to the executive team, including scheduling and coordination
Assist with logistics for leadership meetings, All Hands, and offsites
Help prepare conference rooms, materials, and in-office setups for executive meetings
Support coordination for visitors, candidates, and external partners
Set up workspaces and ensure a strong first-day experience for new hires
Help new employees feel welcomed and integrated into the office