Workplace Coordinator

Goway Travel•Toronto, ON

1d•Onsite

About The Position

WE ARE LOOKING FOR AN ENERGETIC AND ADAPTABLE WORKPLACE COORDINATOR TO BE THE OPERATIONAL HEARTBEAT OF OUR TORONTO OFFICE. WORKING HAND-IN-HAND WITH OUR EXECUTIVE, EVENTS & OFFICE MANAGER, YOU WILL KEEP DAILY WORKPLACE OPERATIONS RUNNING SMOOTHLY — FROM FACILITIES AND VENDORS TO SUPPLIES AND TEAM CULTURE. THIS IS A GREAT FIT FOR AN ACTION-ORIENTED PROFESSIONAL WHO TAKES PRIDE IN A WELL-RUN OFFICE, ENJOYS VARIETY IN THEIR DAY, AND FINDS REAL SATISFACTION IN SHOWING UP AND MAKING THINGS BETTER.

Requirements

Experience in an office coordination, operations, or facilities support role
Strong organizational and time-management skills
Proficiency with Microsoft Office and standard office tools
Comfortable managing recurring responsibilities with guidance and collaboration
Confidence interacting with vendors and external service providers
Ability to handle confidential information with discretion

Nice To Haves

Facilities or building coordination experience is a plus, but not required
Energetic and action-oriented — you show up ready to make the day run well
Flexible and calm when priorities shift; you adapt without missing a beat
Hands-on and practical — you get things done without needing every detail defined upfront
A reliable team player who is comfortable working closely with and supporting leadership
Organized, with strong follow-through and good everyday judgment
Confident communicating with vendors, building contacts, and internal staff
Someone who finds genuine satisfaction in a well-run, welcoming workplace

Responsibilities

Provide day-to-day operational support in partnership with the office manager
Maintain filing systems and manage routine documentation, renewals, and records
Support operational tracking, reporting, and ad hoc administrative tasks
Coordinate building maintenance, repairs, and service requests
Liaise professionally with property management and external vendors
Attend vendor meetings and follow up on routine matters
Oversee seasonal upkeep of shared office and outdoor spaces
Act as a point of contact for day-to-day building matters, including ensuring proper open and close procedures, parking management, and general building access protocols
Support coordination of fire drills, emergency procedures, and general safety practices
Manage purchasing and inventory of office supplies and equipment
Assist with sourcing for furnishings and other operational needs
Maintain recurring inventory tracking and reporting
Serve as a liaison for internal coordination needs across teams
Chair the social committee, helping foster a positive and connected workplace
Contribute ideas to continuously improve office practices and processes