Workplace Coordinator

Maven Recruiting Group•Palo Alto, CA

3d•Onsite

About The Position

A longstanding Bay Area venture capital firm is seeking a polished and service-oriented Workplace Coordinator to help create an exceptional in-office experience for employees, founders, investors, and VIP guests alike. Situated in a beautiful Palo Alto office, this role is perfect for someone who takes pride in hospitality, operations, and building a warm, elevated workplace environment. This is far more than a traditional front desk or office coordination role. The ideal candidate sees the office as an experience—someone who notices the details, anticipates needs before they arise, and enjoys creating a seamless, high-touch atmosphere for both guests and internal teams. The firm offers strong mentorship, visibility, and long-term growth potential within a highly respected organization.

Requirements

Friendly and welcoming
Proactive
Self-manager
Charismatic
Positive attitude
Organized
Multi-tasker

Responsibilities

Serve as the face of the office and first point of contact for visitors, founders, investors, and VIP guests
Create a welcoming, polished, and hospitality-driven office environment
Manage daily office operations, ensuring the space is organized, fully stocked, and running efficiently
Coordinate office vendors, facilities requests, repairs, and maintenance
Oversee conference room readiness, meeting setup, and guest experience
Order and maintain office, kitchen, and event supplies
Assist with planning team events, internal gatherings, and office programming
Support onboarding logistics for new hires and visitors
Partner closely with leadership and internal teams on special projects and workplace initiatives
Help foster a collaborative, positive, and team-oriented culture throughout the office