Workplace Coordinator

Asana•San Francisco, CA

1d•Onsite

About The Position

The Workplace team provides support for every employee at Asana, from creating a welcoming experience upon entry to all of our global offices, to designing, building and maintaining comfortable, inclusive, work environments across the globe. We are committed to creating environments in which all Asana’s can perform at their best.

Requirements

Calm, helpful, and hospitable approach to greeting visitors.
Ability to ensure guests sign in properly and adhere to Asana’s Guest Policy.
Timely receipt and distribution of incoming packages/mail.
Ability to perform opening and closing duties of the office.
Provide exceptional operational/Workplace support to create a positive employee experience.
Assist with managing day-to-day operations including vendor management, reception, deliveries, kitchen stock, waste management, repairs & maintenance, and office supplies.
Coordinate office-wide events, celebrations, and traditions in partnership with Internal Events and Employee Engagement teams.
Act as a cultural role model.
Partner with People and IT for organized onboarding and smooth operational support.
Coordinate and support onboarding sessions, greeting new hires.
Maintain consistent and clear communication with Workplace team members regarding facilities or security concerns.
Work with Space Planning to maintain up-to-date seating plans.
Manage inventory and storage of office supplies, food and beverage, and other office equipment.
Maintain a clean, organized, and professional office environment.
Proactively seek creative solutions to enhance the workspace, optimize functionality, and ensure full office utilization.

Nice To Haves

Experience with vendor management.
Experience with reception duties.
Experience with deliveries.
Experience with kitchen stock management.
Experience with waste management.
Experience with repairs & maintenance.
Experience with office supplies management.
Experience coordinating office-wide events, celebrations, and traditions.
Experience partnering with People and IT departments.
Experience with space planning and seating plan maintenance.
Experience managing inventory and storage of office supplies, food and beverage, and other office equipment.
Experience seeking creative solutions to enhance workspace and optimize functionality.

Responsibilities

Greet all visitors to the Asana office with a calm, helpful, and hospitable approach.
Ensure all guests sign in properly and adhere to Asana’s Guest Policy.
Receive all incoming packages/mail and distribute or put away in a timely fashion.
Perform opening and closing duties of office.
Create a positive employee experience for Asanas by providing exceptional operational/Workplace support.
Assist the Workplace Lead/Manager with managing the day-to-day running of operations in the office ensuring services are provided in an efficient manner. Including but not limited to vendor management, reception, deliveries, kitchen stock, waste management, repairs & maintenance and office supplies, etc.
Assist the Workplace Lead/Manager with coordinating office wide events, celebrations, and traditions, in partnership with the Internal Events and the Employee engagement teams.
Be a cultural role model for other Asanas.
Partner with People and IT to ensure organised onboarding of new employees and ongoing smooth operational support.
Help coordinate and support onboarding sessions as needed, greet new hires upon their arrival.
Maintain consistent and clear communication with other Workplace team members in regards to any facilities or security related concerns.
Work with the Space Planning team to maintain consistently up to date seating plans.
Manages the inventory and storage of office supplies, food and beverage, and other office equipment.
Maintain a clean, organised, and professional office environment at all times by ensuring all areas are well stocked and properly maintained.
Proactively seek creative solutions to enhance the workspace, optimise functionality, and ensure the office is utilised to its fullest potential.