Workplace Coordinator
About The Position
As the Workplace Coordinator, you will oversee day-to-day building operations across our corporate and shared services locations, as well as client sites where our operational teams work. You will support business needs by serving as the primary point of contact for assigned facility assets, ensuring employee safety protocols are met, and responding to employee requests as a subject matter expert. You will also support management’s strategic planning and facility initiatives, partnering with leaders in real estate, operations, and other internal teams to deliver smooth daily operations and companywide projects. Collaboration may include external real estate partners and internal stakeholders such as operations, IT, finance, and legal to ensure successful project execution.
Requirements
- Strong communication and organizational skills.
- A natural problem-solver who enjoys wearing many hats.
- Excellent verbal and written communication skills.
- Excellent organizational and leadership skills.
- Good analytical, critical thinking, and problem solving.
Nice To Haves
- Experience in office management, hospitality, or service roles is a plus.
- High School Diploma or GED (Preferred)
Responsibilities
- Create a great first impression — greet visitors, assist staff, and make sure meetings/events run seamlessly.
- Keep things moving — manage supplies, mail, and vendor coordination to support daily operations.
- Be the connector — assist leadership with scheduling, prepare meeting spaces, support onsite requirements, and communications to our employee base.
- Champion standards — help maintain compliance regarding safety, HR, and operational policies.
- Daily Operational Support
- Facility Communications
- Direct ordering for supplies
- Mail Management
- Maintaining direct relationships as points of contact for 3rd Party Vendors for local regions
- Managing the upkeep of equipment and supplies to meet health and safety standards
- Supporting Paper Management Initiatives
- Addressing Physical property concerns with Building Management or 3rd party vendors
- Creating and maintaining contact relationships with: Building Management Teams, Local 3rd Party Vendors
- Financial processing support on real estate costs
- Assisting management team with buildouts or decommission efforts when required
- Seat Management SME
Benefits
- competitive benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
