Workplace Associate

Atoms•Los Angeles, CA

2d•$28 - $33•Onsite

About The Position

Atoms is seeking a Workplace Associate for its Los Angeles office. Reporting directly to the Global Workplace Manager, this role oversees day-to-day office operations and helps ensure a seamless, high-quality employee experience. The Workplace Associate keeps the workplace clean, functional, organized, and running smoothly, partnering with HR, IT, Security, Facilities, and local vendors to support office operations and resolve issues. The position is based onsite in Los Angeles, with office-based teams working onsite five days a week. The base starting rate is $27.88–$32.69 per hour. Actual compensation may vary based on experience, skills, and qualifications.

Requirements

Strong interpersonal and communication skills, including the ability to build relationships across departments and manage conflict constructively.
Experience sourcing, managing, and negotiating with external partners, including janitorial, snacks, property management, and other workplace vendors.
Strong knowledge of Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides.
Experience using ticketing software such as Jira, Freshservice, or ServiceNow.
Ability to navigate ambiguity and shifting priorities in a fast-paced environment.
Strong planning, organization, prioritization, execution, and attention to detail.
A proactive, people-first mindset and passion for creating a positive, engaging, and welcoming office culture.

Nice To Haves

Workplace or facilities experience in a startup environment.

Responsibilities

Oversee day-to-day workplace operations in the Los Angeles office and maintain consistent standards and a high-quality employee experience.
Ensure offices are clean, organized, and fully functional.
Order, receive, inventory, and stock snacks, beverages, and office supplies.
Pick up, sort, and distribute daily mail; receive and log incoming packages and notify employees.
Review, respond to, and resolve requests submitted through Jira tickets or the Office Email Alias.
Maintain meeting room cleanliness and readiness throughout the day.
Review and improve operational procedures to maximize space utilization and equipment use and reduce waste.
Partner with the Regional Workplace Lead to develop, maintain, and activate site-specific Emergency Action Plans.
Assess workplace maintenance needs and coordinate janitorial and repair vendors.
Support onboarding and offboarding logistics in coordination with HR, IT, and Security.
Coordinate office reorganizations and moves with the Regional Workplace Lead and other Workplace team members.
Support internal communications about operational changes, events, and workflow updates.
Provide proactive and responsive support for routine and emergency workplace needs.
Build a positive onsite culture and employee experience with an employee-first approach.
Organize onsite office events and coordinate the annual events calendar across the region.

Benefits

Medical, dental, and vision insurance, with multiple plans including HSA options.
Company-paid short- and long-term life and disability insurance.
Voluntary accident, critical illness, and hospital indemnity insurance.
Optional supplemental life insurance for employees, spouses, and children.
Pet insurance discount through Fetch.
401(k).
Health Savings Account (HSA).
Flexible Spending Accounts for healthcare, dependent care, and commuter expenses.
Paid vacation time, accrued at one hour for every 26 hours worked.
Eight paid holidays per year.
Paid sick time.
Paid bereavement leave.
Paid parental leave.