Workforce Specialist- Allied Health (FT-SAC)

Saint Johns River State College•St. Augustine Campus, FL

About The Position

The Workforce Specialist – Allied Health provides administrative, financial, and program coordination support to the Dean of Allied Health and department faculty and staff. The role supports student services and program operations, budgeting, reporting, departmental projects, daily operations, accurate recordkeeping, and effective communication across the department.

Requirements

Associate degree required.
At least five years of experience performing similar administrative and program support tasks required; a comparable amount of training or experience may be substituted.
Successfully complete employment/reference verification and a background check.
Strong written and verbal English communication skills.
Ability to provide professional customer service to students, faculty, staff, and the public.
Strong organizational skills and attention to detail.
Ability to accurately prepare correspondence, maintain records, and process financial documentation.
Intermediate or advanced proficiency in Microsoft Word and Excel.
Knowledge of or ability to learn relevant computer systems, including Banner and Access.
Ability to operate standard office equipment.
Ability to maintain confidentiality of student, employee, and departmental information.
Ability to manage multiple responsibilities and work independently with minimal supervision.
Ability to communicate and collaborate effectively across College departments.

Nice To Haves

Bachelor's degree.
Coursework in computer science and business.

Responsibilities

Assist students with program requirements, applications, admissions, course completion, and graduation eligibility.
Maintain student records, review Degree Works, and coordinate with Records and Financial Aid regarding student documentation and eligibility.
Prepare student correspondence and communicate program updates, admission decisions, and next steps.
Coordinate department orientations, workshops, information sessions, job fairs, and graduation activities.
Maintain student handbooks, program materials, and documentation related to catalog changes and accreditation.
Enter and maintain course schedules in Banner and coordinate textbook orders, classroom assignments, and instructional materials.
Maintain student, faculty, and departmental records in accordance with College procedures.
Coordinate Advisory Board meetings, prepare meeting materials, and record and distribute minutes.
Assist with faculty credentialing, personnel documentation, and departmental communications.
Provide administrative support to the Dean, faculty, and professional staff, including correspondence, reports, and special projects.
Monitor departmental budgets and prepare budget amendments, purchase requisitions, travel documentation, and financial records.
Prepare faculty contracts, payroll documentation, salary reports, and Web Time Entry records.
Coordinate departmental purchasing, supplies, and off-site facility contracts.
Assist with grant budgets, accreditation reporting, licensure records, and program completion and passage rate reports.
Maintain departmental inventory, office equipment, and confidential records.
Perform other duties and special projects as assigned by the Dean of Allied Health.