Workforce Specialist

Aston Carter • Jacksonville, FL

1d • $30 - $30 • Onsite

About The Position

The Workforce Specialist supports the full employee lifecycle, including pre-boarding, onboarding, employment changes, and offboarding. The role prepares documentation, manages compliance tasks, facilitates orientation, and provides consistent administrative support throughout onboarding. It rotates across functional areas within Shared Services and the Center of Excellence—including Pre-boarding, Onboarding, Employment Changes, and the Accelerated Response team—while following established HR guidelines and standardized processes. Success requires exceptional attention to detail, accurate data entry, and the ability to manage multiple priorities in a fast-paced environment.

This is a contract-to-hire position based in Jacksonville, Florida. It follows a standard full-time schedule, typically 8:00 a.m. to 5:00 p.m., with flexibility based on business needs and overtime when required. After approximately 90 days of training, the position is described as transitioning to a hybrid schedule; however, the posting also identifies it as fully onsite. The stated pay range is $30.00 per hour. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave.

Requirements

• At least 3 years of experience in a Staffing Coordinator or Human Resources position.
• Experience in human resources administration, onboarding, offboarding, and HR support.
• Demonstrated ability to design and implement HR strategies, including recruitment, training, and employee onboarding.
• Strong verbal and written communication skills, with the ability to engage effectively at all organizational levels.
• Comprehensive knowledge of human resources principles, practices, and standards.
• Thorough understanding of current labor regulations and applicable legal requirements.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Accuracy and attention to detail in data entry and documentation.
• Ability to manage multiple priorities and tasks in a fast-paced environment.
• Dependability and discretion in handling sensitive and confidential information.
• Ability to provide administrative and clerical support in an HR or shared services environment.

Nice To Haves

• Experience as a staffing coordinator or in a similar HR support role.
• Recruitment experience, including candidate coordination and orientation support.
• Knowledge of payroll processes and payroll benefits administration.
• Experience with new hire orientation and HR onboarding processes.
• Administrative assistance and general office administration experience.
• Clerical skills, including document preparation, filing, and record management.
• Relationship management skills for building effective partnerships across the organization.
• Understanding of employee relations and basic labor law concepts.
• Bilingual proficiency in English and Spanish.
• Ability to contribute to HR strategies that support organizational growth and employee engagement.

Responsibilities

• Support the full cycle of pre-boarding, onboarding, employment changes, and offboarding for employees.
• Prepare letters, forms, and other documentation to support new hires’ integration into the organization.
• Manage compliance-related tasks and ensure required documentation is completed accurately and on time.
• Facilitate new hire orientation and provide administrative support throughout onboarding.
• Rotate across Shared Services and Center of Excellence functional areas to meet operational needs.
• Follow established HR guidelines, policies, procedures, standardized forms, and processes.
• Enter data accurately and promptly into HR and payroll systems to maintain employee records.
• Maintain organized, up-to-date documentation for HR audits and internal controls.
• Provide HR administrative support, including clerical tasks, file management, and general office administration.
• Assist with recruitment activities, including interview coordination, candidate communication, and orientation logistics.
• Respond to routine HR inquiries and direct employees to appropriate resources.
• Collaborate with HR, payroll, and benefits teams to process employment changes and related transactions accurately.
• Handle sensitive and confidential employee information with discretion and professionalism.
• Apply knowledge of labor laws and HR standards when supporting HR processes and employee-related actions.
• Build and maintain positive working relationships across the organization through effective communication and relationship management.

Benefits

• Medical, dental, and vision coverage, subject to eligibility.
• Critical illness, accident, and hospital coverage, subject to eligibility.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, subject to eligibility.
• Voluntary life and AD&D insurance for the employee and dependents, subject to eligibility.
• Short- and long-term disability coverage, subject to eligibility.
• Health Spending Account (HSA), subject to eligibility.
• Transportation benefits, subject to eligibility.
• Employee Assistance Program, subject to eligibility.
• Time off or leave, including PTO, vacation, or sick leave, subject to eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed