Workforce Administrative Coordinator

NVR Inc•Thurmont, MD

1d•$53,000 - $58,000•Onsite

About The Position

The Workforce Administration Coordinator is responsible for accounts payable administration, as well as support for plant accounting processes and general administrative functions. This position will work closely with plant leadership, team members, candidates, corporate NVR functions, and external vendors. Responsibilities also include providing support for recruiting, onboarding, and human resources administrative support for the plant and hourly workforce.

Requirements

2+ years of experience in an administrative role
1+ years of Accounts Payable experience
High level of attention to detail
Experience handling confidential information
Strong interpersonal and communication skills
Self motivated and able to work effectively in a fast-paced, professional team environment
Outstanding reliability, with strong planning, organizational, and time-management skills
Results driven with the ability to adapt to changing priorities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to travel to other plants and locations as needed

Nice To Haves

Bachelor’s or Associate’s degree preferred

Responsibilities

Prepare invoices for processing, including Purchase Order (PO) matching, invoice coding, and data entry.
Complete PO processing, including entering and transmitting POs and receiving open POs into the inventory control system.
Resolve processing issues including researching discrepancies with vendors and internal stakeholders as required.
Invoice rough and trim package billings on a weekly basis. Tabulate rough and trim shipments monthly.
Create, track, and update production Maintenance Repair Orders (MROs).
Schedule and facilitate new employee orientations and process all necessary paperwork through NVR’s payroll and benefits department.
Maintain accurate, complete, and confidential employee records and files, ensuring compliance with all NVR policies and procedures as well as state and federal regulations.
Execute general office administrative tasks including sending and distributing mail, ordering supplies; provide administrative support to other departments as needed.
Support general plant administration including employee awards, lunches, company picnic, as well as maintaining current information on employee bulletin boards.
Cross-train with other employees in the department, to provide back-up support.