Workforce Coordinator

MorseLife Health Systems•West Palm Beach, FL

5d•Onsite

About The Position

Make Every Day Meaningful at MorseLife Health System About MorseLife For more than 40 years , MorseLife Health System has been setting the standard for exceptional senior care in South Florida. As a nonprofit healthcare system, we are dedicated to enriching the lives of older adults through compassionate care, clinical excellence, innovation, and service. We are proud to be recognized as a: Great Place To Work® Certified employer 5-Star Teaching Nursing Home Recipient of the Gold Seal Award from the Governor’s Panel on Excellence in Long-Term Care At MorseLife, learning never stops. As a respected teaching organization, we proudly partner with leading colleges, universities, and healthcare training institutions to educate and mentor the next generation of healthcare professionals. Through our robust clinical rotation program, students gain valuable hands-on experience while working alongside experienced clinicians and interdisciplinary teams dedicated to excellence. Our academic partners include: Academy for Nursing and Health Occupations Barry University Florida Atlantic University (FAU) Florida International University (FIU) Keiser University Lynn University Nova Southeastern University (NSU) Palm Beach State College (PBSC) South Florida Healthcare Institute South University University of Miami (UM) Whether you’re beginning your career or bringing years of experience, you’ll find opportunities to learn, grow, and make a meaningful impact every day. MorseLife by the Numbers 40+ years of serving South Florida seniors and their families 1,700+ dedicated team members united by a shared mission 5-Star Teaching Nursing Home recognized for excellence in care Great Place To Work® Certified workplace Gold Seal Award recipient from the Governor’s Panel on Excellence in Long-Term Care 11 academic partnerships helping educate tomorrow’s healthcare professionals Comprehensive continuum of care , including Independent Living, Assisted Living, Memory Care, Skilled Nursing, Short-Term Rehabilitation, Hospice, Home Health, PACE, and Community-Based Services Mission-driven nonprofit organization committed to excellence, compassion, and innovation Position Summary The Workforce Coordinator supports workforce operations for the Homemaker department in Resnick & Goldsmith ALF and the Nursing departments across the assisted living communities of MorseLife Health System. This role is responsible for coordinating staffing and scheduling activities, managing employee timecards, and supporting workforce compliance. The Workforce Coordinator partners closely with department leaders to ensure appropriate staffing coverage and efficient workforce operations.

Requirements

High School Diploma or equivalent required
Minimum two (2) years of experience in staffing, scheduling, workforce coordination, administration, senior living, or a related field preferred.
Experience with OnShift, UKG/Kronos, or comparable workforce management systems preferred.
Strong organizational, communication, and interpersonal skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office and workforce management software.

Nice To Haves

Associate Degree preferred.

Responsibilities

Manage employee schedules using designated workforce management systems.
Coordinate coverage for callouts, PTO requests, vacancies, and staffing shortages.
Monitor staffing levels, attendance, overtime, and workforce trends.
Contact employees regarding open shifts and schedule changes.
Maintain staffing rosters and employee scheduling information.
Generate staffing and attendance reports as requested.
Assist the hiring managers with the review of resumes to evaluate candidate qualifications.
Support the hiring managers in coordinating interviews for open positions.
Submit requisitions for approved vacancies.
Participate in job fairs, hiring events, and recruitment activities as needed.
Coordinate candidate communication throughout the hiring process if necessary.
Maintain employee timekeeping records within the company’s timekeeping system.
Process missed punches, schedule discrepancies, and timekeeping corrections.
Audit timecards prior to payroll processing.
Monitor attendance and labor-related data.
Maintain confidential employee, staffing, and workforce records.
Generate workforce-related reports as requested.
Coordinate department-specific orientation schedules and start dates in collaboration with hiring managers.
Partner with Human Resources to support completion of required training activities post start date, including monitoring and following up on assigned learning modules and compliance requirements.
Communicate unit or floor-specific onboarding schedules, expectations, and training plans to new hires following their start date.
Performs all other duties as assigned.