Workday Project Coordinator

State of Washington•Thurston County – Olympia, WA

1d•Hybrid

About The Position

The Workday Project Coordinator supports the delivery of technology projects and system enhancements within the Office of Financial Management’s Workday Services program. The statewide Workday system is the repository for enterprise financial, procurement, budgeting, and human resources information and supports related business processes across state agencies. The program maintains and enhances the system and supports users in using it effectively. The coordinator organizes project activities, tracks progress and risks, and facilitates communication and collaboration among technical teams, program leadership, and participating agencies. The role supports alignment on priorities, timelines, and deliverables; consistent project practices; effective use of project management tools; and continuity of project and release management activities. The position is hybrid, based around OFM’s physical office in Olympia, Washington. Most work allows for telework, with travel to in-person activities, meetings, and events as business needs require. OFM offers flexible work schedules and locations.

Requirements

Advanced working knowledge of Agile project management methodologies, particularly Kanban, for coordinating and monitoring project tasks, deliverables, dependencies, and timelines.
Advanced experience administering or supporting Azure DevOps (ADO), including work item tracking, dashboards, reporting, documentation, and process development.
Demonstrated ability to identify project risks and issues and schedule impacts; coordinate mitigation strategies; and recognize when escalation is needed for decisions involving high costs, scope changes, or downstream impacts.
Experience coordinating schedules, dependencies, and deliverables across teams with shared resources and competing priorities, including facilitating team huddles, release planning, meetings, and follow-up activities.
Experience collaborating with technical teams, business partners, and agency representatives to clarify project needs, maintain accurate documentation, and support shared understanding of requirements, priorities, and timelines.
Ability to communicate complex project information clearly and accurately in writing and verbally, including status reports, executive presentations, release notes, and risk or issue updates.
Ability to take action to learn and grow.
Ability to meet the needs of others.

Nice To Haves

Experience supporting technology projects or enterprise business systems.
Experience with release management processes and coordinating system deployments.
Experience collaborating across multiple organizations, agencies, vendors, or external stakeholders.

Responsibilities

Manage information technology projects involving new technologies and integration with existing systems and applications.
Identify, document, update, and monitor project tasks, deliverables, and timelines, and coordinate with team members to keep work on track.
Identify project risks and issues, assess schedule impacts, develop and document mitigation strategies, drive resolution, and escalate when appropriate.
Lead team support for Azure DevOps (ADO), including creating ADO processes, wikis, documentation, and training guides.
Inform and train stakeholders on internal teams’ Kanban practices and ADO tools to support a shared understanding of project execution and monitoring.
Coordinate communication of project issues, risks, changes, and accomplishments to stakeholders.
Oversee timely project communications, including status reports, ADO dashboards and reports, and release notes; generate or review communications content and communicate readiness and project status.
Coordinate or facilitate internal team, stakeholder, and external stakeholder meetings; document meeting outcomes and action items.
Develop and coordinate governance and stakeholder presentations and materials for internal and external stakeholders.
Collaborate with the One Washington program and support engagements with internal and external stakeholders to define project needs, issues, cycles, processes, tools, technology, and expectations.
Work with the program to establish action plans, priorities, timelines, and resource use.
Act as backup for the primary Project Manager and Release Manager for short periods as needed, maintaining continuity of work during their absence.