Workday Administrator - HCM, Payroll & Intergrations

Evergreen Healthcare Partners•Wisconsin, WI

5d•$110,000

About The Position

The Workday Administrator – HCM, Payroll & Integrations serves as a business partner to functional stakeholders and is accountable for configuring, maintaining, and optimizing Workday HCM and Payroll to support accurate, compliant, and efficient people operations. The role also builds and supports integrations across Workday HCM and Financials, connecting Workday with payroll, benefits, banking, and other business systems. It balances day-to-day administration with proactive advice so the Workday HCM environment can evolve with Evergreen’s strategy and operating model. The successful candidate contributes to a culture of belonging and thrives in a fast-paced, changing environment that supports company growth. The role requires trusted relationships across Evergreen and with partners, professionalism, and a collaborative mindset reflecting Evergreen’s values: Care Personally, Extend Grace, Be Responsive, Take Ownership, Be Transparent, and Innovate. The position’s salary starts at $110,000, depending on experience, with bonus eligibility and a comprehensive benefits package. The job description notes that duties and responsibilities may change at any time with or without notice. Evergreen is an equal opportunity employer committed to inclusion and non-discrimination.

Requirements

At least 3 years of hands-on Workday integration experience, including building and supporting integrations across HCM and/or Financials.
At least 3 years of hands-on experience supporting Workday HCM modules such as Core HR, Compensation, and Payroll, with a strong understanding of HCM business processes and worker data structures.
Experience with integration testing, data validation, and system design.
Hands-on experience with Workday integration tools such as EIB, Core Connectors, and Workday Studio, or equivalent iPaaS/ETL tools, including integrations with payroll, benefits, banking, or financial system vendors.
Proficiency in Microsoft 365, including Word, Excel, PowerPoint, Teams, and Outlook.
Ability to thrive in a fast-paced environment, adapt to change, and support company growth.
Professionalism and a collaborative mindset, with the ability to build trusted relationships across the company and with partners.

Nice To Haves

Experience building custom Workday reports, calculated fields, and dashboards, including Advanced, Matrix, and Composite Reports.
Exposure to Workday Adaptive Planning or experience supporting a Workday module deployment after go-live.
Experience with Workday Financials integrations, such as bank connectivity, supplier, invoice, or general ledger interfaces.
Familiarity with Workday integration frameworks such as Cloud Connect for Benefits, PECI/PICOF, and Core Connector: Worker, and with XML, XSLT, Workday Web Services, and SFTP.
Workday Integrations certification.
Workday reporting experience.

Responsibilities

Build relationships with teams across the business to understand needs, priorities, and constraints.
Facilitate intake conversations, discovery workshops, and solution design sessions; gather requirements, evaluate feasibility, and align on functionality, Workday feature releases, and possible module deployments.
Translate business challenges and goals into system requirements, technical specifications, and scalable process and configuration designs that meet compliance needs and can be supported in Workday.
Anticipate needs and gaps, advise stakeholders on best practices, system capabilities, and trade-offs, and prioritize enhancements based on user experience, strategic impact, capacity, and operational risk.
Configure and maintain the Workday tenant to support stable, secure, and scalable HR and Payroll operations.
Map end-to-end business processes and design optimized workflows and automations to reduce manual work and rework, improve accuracy, and shorten cycle times.
Monitor system performance, troubleshoot issues, conduct root-cause analysis, and resolve defects.
Triage, prioritize, and resolve end-user incidents and service requests within agreed service expectations, escalating to Workday or third-party vendors as needed.
Coordinate release cycles, including environment refreshes, regression testing, deployment validation, and stakeholder communications.
Test and iterate on configuration and workflow changes using success metrics, user feedback, and operational outcomes.
Document configurations, changes, workflows, and best practices for knowledge transfer.
Build, configure, and deploy Workday integrations using EIB, Core Connectors, and Workday Studio to connect HCM and Financials with payroll, benefits, banking, and other systems.
Test integrations end to end in Sandbox/Preview, including regression testing, output validation, and user acceptance sign-off before Production promotion.
Monitor scheduled integrations, triage failures and exception reports, and resolve root causes within agreed service expectations.
Maintain integration documentation, field mappings, transformation logic, and support runbooks.
Manage integration security and credentials, including ISU/ISSG maintenance and certificate renewals; assess the impact of Workday releases and vendor changes; and coordinate with vendors on connections, enhancements, and escalations.
Work with HR, Payroll, Benefits, and Finance teams to translate business process changes into integration requirements and field mappings.
Support open enrollment, year-end, compensation cycles, and financial close by validating integration readiness and vendor file exchanges.
Build and maintain Workday reports and calculated fields, including Advanced and Matrix Reports, for HR and Finance operations, integration auditing and reconciliation, and stakeholder reporting.
Maintain reports through configuration changes and Workday releases and support self-service reporting for business users.
Identify and resolve data quality issues or structural gaps that could affect integrations, downstream systems, or reporting.
Maintain data governance controls for access, retention, compliance, and lifecycle management.
Prepare and execute structured test plans for configuration changes and releases, including scenario design, system testing, user acceptance testing, and defect tracking.
Identify risks related to timeline, quality, resourcing, or scope and escalate them with recommended mitigation strategies.
Coordinate change requests, ensuring changes align with governance, are documented, and are communicated to affected teams.
Support adoption of new functionality through user training, communication planning, and post-release monitoring.
Contribute to long-term system enhancement roadmaps by advising on improvements, tools and platform features, optimization opportunities, and evolving business needs.