Work Program & Small Purchases Administrator (Administrator III) - Denver

State of Colorado•Denver, CO

2d•Hybrid

About The Position

The Work Program & Small Purchases Administrator (Administrator III) works in the Colorado Department of Transportation’s Division of Transportation Development (DTD), Office of Administration. DTD is the central hub for planning, environmental, and traffic analysis programs. Its Office of Administration coordinates administrative and support functions, promotes compliance with federal, state, and departmental requirements, and advises program staff on administrative and financial matters. This position supports DTD’s operational and financial processes by maintaining the division’s work program, coordinating budget adjustments, preparing and tracking financial transactions, and generating reports. It also administers small-purchase and travel-related financial activities as the primary purchase and travel cardholder, supporting in-state and out-of-state travel programs in accordance with CDOT policy. The role requires knowledge of budgeting, financial procedures, procurement, and regulatory compliance, and includes support for contracts, consultant invoices, and enterprise board activities. The usual schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday. The position will likely follow a hybrid schedule combining in-office and remote work, with flexibility to support work-life balance while meeting CDOT business needs.

Requirements

At least six years of experience primarily focused on accounting, business analysis, budget analysis, or finance; alternatively, a combination of relevant education and experience equal to at least six years.
If using education to qualify, coursework must be in Accounting, Business Administration, Finance, or another field related to the position’s duties, and education must be from an accredited college or university.
Required experience must be documented in the work experience section of the application; part-time experience is prorated.
Applicants using education to qualify must submit legible official or unofficial transcripts showing the school name, completed credit hours, and, if applicable, degree conferral. International education must include an official NACES credential evaluation report.
Must pass pre-employment screening, which may include Social Security number trace, criminal and public court records checks, educational records checks, and driving records checks.
Must be a Colorado state resident.
Must submit a complete application, supplemental questionnaire, cover letter, and detailed chronological resume; transcripts or a NACES evaluation and DD214 are required where applicable.

Nice To Haves

Demonstrated success performing duties similar to those described for the position.
State service experience related to the position’s duties.
High standards of ethics and integrity.
Knowledge of and experience complying with State Fiscal Rules, procurement rules, contracting rules, Generally Accepted Accounting Principles, and internal controls.
Experience with budgeting, procurement procedures, and regulatory compliance.
Experience with SAP or other large enterprise resource planning systems.
Experience tracking and reporting financial data.
Strong attention to technical detail and accuracy.
Strong interpersonal and relationship-building skills and customer service experience.
Ability to work sensitively with stakeholders and understand their needs, priorities, promises, and commitments.
Strong reasoning, investigative, analytical, and problem-solving abilities.
Excellent organizational skills and strong time and project management, including prioritization.
Excellent written and oral communication, facilitation, and presentation skills.
Process improvement skills and experience.
Ability to work under tight deadlines and adapt to changing assignments.
Initiative and ability to solve problems innovatively.
Fluency in Microsoft Office Suite, Gmail, and Google applications, and ability to learn other software systems quickly.
Experience with Power BI and Google Apps Script.

Responsibilities

Keep the Division’s work program current and aligned with operational needs and goals by revising documents and coordinating budget adjustments.
Support the budgeting process by preparing, submitting, and tracking financial transactions in alignment with division priorities.
Coordinate budget requests with project managers, the CDOT Office of Financial Management and Budget, and the Business Office.
Monitor and analyze budgets and expenditures, identify potential adjustments, confirm funding availability and compliance with applicable rules, and recommend adjustments to the Office Manager.
Complete budget transactions and transfers and generate budget reports.
Manage the Accomplishments Report and Amendment Report.
Collaborate with program staff to ensure the work program supports division objectives.
Manage small-purchase and travel-related financial activities, including purchase-card transactions and the in-state and out-of-state travel processes, in compliance with department policy and procedures.
Assist staff with procurement guidelines and ensure DTD procurement activities comply with departmental policies.
Generate and maintain accurate, current reports and documentation reflecting division operations and regulatory compliance.
Collaborate with staff to gather data for regular and ad hoc reports.
Provide backup support across the division to maintain operational continuity.
Assist with contract management and consultant invoice processing while ensuring compliance with federal and state regulations.
Assist the Enterprise Program Manager for the Nonattainment Area Air Pollution Mitigation Enterprise and the Fuels Impact Enterprise with Board activities, including preparing Board packets and ensuring Board documents are accurately archived and publicly available.
Perform other duties as assigned.