Women of Legacy Coordinator

Museum of the Bible • Oklahoma City, OK

6d • Onsite

About The Position

The Women of Legacy Coordinator supports the Women of Legacy program by coordinating data management, event registration systems, program administration, and event execution. The position maintains accurate constituent and program data across CRM platforms, supports donor- and event-related processes, and assists with planning and delivering program events and initiatives. The role requires strong administrative, communication, and problem-solving skills, organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Coordinator collaborates across departments and contributes to the Development team’s fundraising goals.

This is a full-time, on-site position in Oklahoma City, Oklahoma, with evenings and weekends as required. Some travel may be required, depending on the candidate, up to six trips annually. The role is non-exempt and pays $20.00–$24.00 per hour, depending on experience; salary may be adjusted based on local market rates.

Requirements

• One to two years of experience working in CRM-driven environments.
• Expert written and verbal communication skills.
• Proficiency in Microsoft Office Suite, CRMs, and registration platforms.
• Ability to learn software applications readily.
• Strong organizational and administrative skills.
• Ability to coordinate assigned projects and tasks, prioritize deadlines, monitor progress, and communicate updates.
• Ability to manage multiple priorities and maintain accurate records in a deadline-driven environment.
• Excellent problem-solving and conflict-resolution skills.
• Ability to provide quality customer service.
• Ability to prioritize tasks, manage multiple responsibilities, and adapt in a fast-paced, deadline-driven environment.
• Thoroughness, strong attention to detail, exceptional organization, and multitasking ability.
• Personal and professional integrity, including the ability to manage confidential information and exercise sound judgment and discretion.
• Ability to interpret program, event, and giving data; identify trends and opportunities; and provide recommendations supporting reporting accuracy, future event success, and organizational goals.
• Ability to evaluate information, consider alternatives, and make decisions within the scope of assigned responsibilities.
• Ability to maintain collaborative relationships with external vendors and internal departments.
• Professional and friendly demeanor in interactions with internal and external stakeholders.
• Ability to adapt to changing priorities, work schedules, duties, and event needs in accordance with operational requirements and applicable wage and hour laws.
• Ability to stoop, stand, climb, and occasionally lift at least 20 pounds.

Nice To Haves

• Bachelor’s degree preferred, but not required.
• High-level administrative or event experience preferred.

Responsibilities

• Maintain, update, and analyze Women of Legacy portfolio data in the CRM system, ensuring data integrity and supporting effective reporting.
• Create, manage, and oversee event registration platforms to provide a seamless registration experience and accurately track participants.
• Prepare and coordinate event and program materials, including collateral, gifts, name badges, attendee materials, and other resources.
• Coordinate with event vendors on payments, contracts, event setup, logistics, and related administrative processes.
• Maintain program records, organize documentation, and record meeting notes to support program operations and continuity.
• Collaborate with internal departments on data reconciliation and resolution, addressing cross-functional data needs and discrepancies.
• Champion the Museum of the Bible’s mission to invite all people to engage with the transformative power of the Bible.
• Participate, as required, in official or incidental photographs and videos for the Museum of the Bible and/or guests.
• Perform additional duties and responsibilities as assigned in support of the Women of Legacy program and departmental objectives.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed