Wedding and Events Coordinator

THE WILLIAMSBURG WINERY, LTD.•Williamsburg, VA

5d•$35,000 - $45,000•Onsite

About The Position

The Williamsburg Winery is hiring an organized, personable, hands-on Wedding & Events Coordinator to support weddings, private events, and winery-hosted events across its property. The Coordinator works closely with the Director of Weddings & Events to coordinate event details, communicate with clients, and help deliver a seamless experience from initial planning through event day. This role is suited to someone with some event or hospitality experience who wants to grow in the industry and is comfortable with both administrative work and hands-on event operations. The position is full-time and salaried, with an annual salary of $35,000–$45,000 based on experience. Weekend availability is required, and the Coordinator must be willing to work evenings, nights, and holidays according to event and wedding schedules. The role involves remaining on one's feet for extended periods and assisting with event supplies and setup materials, with reasonable accommodation as needed.

Requirements

At least one year of experience supporting weddings or events; relevant internships or hands-on experience in wedding coordination, event planning, or event execution will be considered.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
Friendly, professional communication skills and a commitment to guest service.
Ability to follow through on assignments, take initiative, and work collaboratively across departments.
Comfort using Microsoft Office or Google Workspace and willingness to learn event/wedding management software.
Willingness to assist with both administrative work and hands-on event operations.
Availability to work a flexible schedule, including evenings, weekends, and holidays based on event needs.
Ability to remain on feet for extended periods and assist with moving event supplies and setup materials, with reasonable accommodation as needed.

Nice To Haves

A degree or coursework in event management, hospitality, or a related field is preferred but not required.

Responsibilities

Assist with planning weddings, private functions, and winery events, including timelines, room layouts, vendor arrangements, and special requests.
Support client correspondence, gather event details, answer questions, and keep planning information organized and up to date.
Respond to event inquiries, help schedule and conduct property tours, and assist with estimates, contracts, and invoices under the manager’s direction.
Prepare and update Banquet Event Orders (BEOs), timelines, and other event documents so departments have accurate information.
Communicate event details with culinary, food and beverage, hotel, tasting room, and other property teams, as well as outside vendors.
Assist with event setup, vendor arrivals, service, and breakdown, helping ensure spaces are prepared and events follow the planned timeline.
Help communicate assignments and service expectations to banquet staff, assist with staffing needs, and reinforce event procedures under the manager’s guidance.
Provide welcoming, professional service to clients and guests, address routine questions or concerns, and bring issues to the manager’s attention as needed.
Maintain organized event files, track planning deadlines, and assist with post-event follow-up.