Meetings and Events Coordinator

Playbook•Austin, TX

1d•Onsite

About The Position

The Meetings and Events Coordinator owns the logistical and physical delivery of events and meetings in bookable spaces at The Republic in Austin, Texas. The role turns booking plans into well-prepared spaces and smooth service, supporting guests’ productivity and professional success. The coordinator develops timelines, setups, and service flows; partners with vendors; hosts guests on site; maintains space readiness; documents post-event learnings; and provides support across the team. The position reports to the Tenant Experience Director. Typical hours are Monday through Friday between 9:00 a.m. and 5:00 p.m., with flexibility required for evenings based on business needs.

Requirements

At least 2 years of experience in premium guest-facing environments, such as luxury hospitality, event management, venue operations, hotels, conference centers, event venues, or workplace hospitality.
Proven experience delivering five-star service in high-volume or high-touch environments.
Ability to solve complex issues quickly while protecting the guest experience.
Comfort partnering cross-functionally with stakeholders to deliver an exceptional experience.
Technology proficiency and experience using booking, scheduling, and collaboration tools, such as Google Workspace, Slack, and event platforms.
Adaptability and confidence learning new membership and program management systems.
Strong attention to detail and ownership of physical space readiness.
Ability to translate complex plans into actionable logistics and organize the flow of people and materials.
Ability to remain calm and professional during live events and resolve challenges in real time.
Strong anticipatory planning, communication, follow-through, prioritization, and cross-functional agility.

Responsibilities

Develop detailed event timelines, space setups, service flows, and documented run-of-show plans.
Coordinate external vendors and partners, including arrival windows, scopes of work, documentation, and permits, and ensure they meet building standards.
Serve as the on-site point of contact for meetings and social gatherings, maintaining a calm, professional presence and resolving issues while protecting the guest experience.
Oversee event teardown, space resets, and restocking, returning spaces to five-star condition with approved special touches in place.
Complete post-booking documentation and capture learnings to improve team delivery and anticipate future needs.
Coordinate with leadership to prioritize tasks and support the team’s execution capacity.
Maintain space readiness and uphold the company’s standards for detail, presentation, and guest service.
Learn and work with operational systems and technologies, including AV and wellness technology.