Events and Travel Coordinator

University of Tulsa • Tulsa, OK

2d

About The Position

The Events and Travel Coordinator supports the Indigenous Food and Agriculture Initiative (IFAI), a national legal and policy research center. The position supports IFAI professional staff by booking travel and processing expenses promptly and in accordance with travel policy, and liaises with the University of Tulsa Travel Office and staff on IFAI travel matters. The coordinator also arranges group travel for external stakeholders as needed and coordinates events for external stakeholders and internal needs.

Reliable attendance and the ability to maintain collegial, harmonious working relationships in a fast-paced professional office are essential. The role may require local and occasional out-of-town travel, event setup and breakdown, and occasional evening, weekend, or extended-hour work to support events and organizational needs.

Requirements

• An associate’s degree or an equivalent combination of education and/or experience.
• Previous experience coordinating travel and/or processing complex expense reports in a professional setting.
• Knowledge of higher education institution travel policies and procedures.
• Advanced word-processing, spreadsheet, presentation, and database software skills.
• Ability to learn and implement organizational policies and processes.
• Ability to present facts and recommendations effectively in oral and written form.
• Ability to maintain composure and effectiveness under pressure and changing conditions.
• Ability to establish and maintain cooperative working relationships.
• Ability to learn department operating policies, procedures, systems, methods, and tasks.
• Ability to sit, stand, and walk for extended periods; use a computer and standard office equipment for prolonged periods; communicate effectively in person, by telephone, and electronically; occasionally bend, stoop, reach, or lift or carry materials weighing up to 25 pounds; travel locally and occasionally out of town; move between event locations and meeting spaces; and assist with event setup and breakdown.

Nice To Haves

• Experience working with or for Tribal Nations, Tribal citizens, or Tribally owned entities.
• Experience with Concur.

Responsibilities

• Help maintain and further develop collaborative relationships with external stakeholders.
• Coordinate group travel and events for external stakeholders and internal needs.
• Support IFAI professional staff with travel arrangements and expense processing.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree